[00:00:05]
[1. Call to Order]
GOOD EVENING EVERYONE, AND THANK YOU FOR COMING OUT.THIS IS THE CITY COUNCIL MEETING FOR NOVEMBER 18TH.
UH, BEFORE WE GET STARTED, I'LL CALL THE MEETING TO ORDER BEFORE WE HAVE THE INVOCATION.
JUST REAL QUICK, I'M NOT SURE HOW MANY PEOPLE ARE HERE FOR THE SEVEN 11 ON BROADHEAD AND GARDEN VALLEY THAT HAS BEEN MOVED TO THE DECEMBER 2ND MEETING BECAUSE MAYOR WALLACE COULD NOT BE HERE TONIGHT.
SHE'S, THIS HAS BEEN SCHEDULED FOR QUITE A WHILE THAT SHE COULD NOT BE HERE.
IF YOU'RE WELCOME IN PUBLIC COMMENTS TO SPEAK IF YOU WOULD LIKE TO, BUT THERE'S NOT GONNA BE ANY ACTION TAKEN ON THAT TONIGHT.
IT'LL BE DECEMBER SECOND'S MEETING WHEN THAT'S TAKEN CARE OF.
SO I WANNA LET YOU GUYS THAT ARE HERE KNOW.
THAT BEING SAID, WE'LL NOW HAVE OUR IMPLICATION FROM JOSH MORGAN.
LORD, WE COME BEFORE YOU THIS EVENING WITH GRATITUDE.
I THANK YOU FOR BEING A GOD OF LOVE WHO IS WITH US NOW IN THIS VERY ROOM.
YOU PROMISE TO NEVER LEAVE US OR FORSAKE US AS WE PLACE OUR TRUST IN YOU.
I THANK YOU FOR MAKING EACH OF US IN THIS ROOM, EVERY PERSON WE MEET, EVERY CITIZEN OF THIS GREAT CITY.
IN YOUR OWN IMAGE WITH DIGNITY AND INFINITE WORTH.
YOU HAVE GIVEN EVERY ONE OF US TO BE GOOD STEWARDS OF WHAT YOU HAVE GIVEN US AND TO LOVE OUR NEIGHBORS AS OURSELVES.
I THANK YOU TONIGHT, LORD, FOR THESE SERVANTS, OUR MAYOR, OUR CITY COUNCIL MEMBERS, OUR CITY MANAGER, AND OUR CITY STAFF.
I GIVE THANKS FOR THEIR HEART TO SERVE AND REPRESENT ALL OF US.
GIVE THEM WISDOM AND DISCERNMENT AS THEY LEAD.
WE ALL COME TO THIS ROOM TONIGHT WITH OUR OWN INDIVIDUAL COMPLEXITIES, CARING BURDENS, CARING, JOY, AND HOPE.
TRUSTING THAT YOU ALONE CAN HOLD US TOGETHER.
LORD, IN YOUR LOVE AND PEACE, HELP US LORD, TO TRUST YOU MORE.
MORE THAN OUR FEARS AND OUR WOUNDS, AND EVEN OUR ACCOMPLISHMENTS.
MAY WE LEAN ON YOUR EVERLASTING ARMS TONIGHT.
DID YOU LEAVE US? I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
I PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
[4. Public Comments]
OKAY, NOW WE WILL OPEN UP THE FLOOR FOR PUBLIC COMMENTS.PERSONS MAY ADDRESS THE CITY COUNCIL ON ANY ISSUES.
THIS IS APPROPRIATE TIME FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY CONCERN WHETHER ON THIS AGENDA OR NOT IN ACCORDANCE WITH THE STATE OF TEXAS OPEN MEETINGS ACT.
THE COUNCIL MAY NOT COMMENT OR DELIBERATE SUCH STATEMENTS DURING THIS PERIOD, EXCEPT AS AUTHORIZED BY SECTION 5 5 1 0 4 2 TEXAS GOVERNMENT CODE.
WE PLEASE ASK THAT YOU OBEY THE FIVE MINUTE TIME LIMIT.
AND DARLENE, I AM, UH, DARLENE MILLER, TWO 40 PARK SCHOOLHOUSE ROAD, APARTMENT ONE 14, WAXAHATCHEE, TEXAS.
AND I JUST WANNA SAY HELLO EVERYBODY.
I HAVE BEEN WATCHING CITY COUNCIL MEETINGS ONLINE, HAVEN'T BEEN COMING AS MUCH BECAUSE SOME OF THOSE ARE PRETTY LONG WITH THE P AND C, BUT IT LOOKS LIKE IT'S 'EM BACK DOWN AGAIN.
UH, YOU KNOW WHY I'M HERE TO TALK ABOUT THE ANIMALS? SO, UH, I REMEMBER GOING TO, UM, A MEETING, ONE OF THE BUDGET MEETINGS BACK IN APRIL, UH, WHERE THERE WAS TALK, UH, NOT ONLY ABOUT A TRANSPORT BAN, UH, THAT CAN BE USED FOR, UM, TRANSPORTING THE ANIMALS TO THE BIG ADOPTION EVENTS THAT GOT APPROVED.
BUT THERE WAS ALSO TALK ABOUT POSSIBILITY OF A, UM, SHELTER GOING ON BOND.
UH, I HAVEN'T HEARD ANYTHING MORE ABOUT THAT.
IT SEEMS LIKE THAT HAS REALLY QUIETED DOWN.
NOT SURE IF THAT'S A GOOD THING OR NOT, BUT, UM, BUT YOU KNOW, OF COURSE OUR SHELTER BEING SO SMALL AND BUILT IN THE 1970S AND WITH OUR GROWTH, WE NEED SOMETHING.
SO, YOU KNOW, MYSELF AND SOME OTHERS, WE'VE BEEN TALKING TO SOME OF THE CITY OFFICIALS FROM DIFFERENT CITIES AND THE COUNTY AND WE DID FORM THIS PET COALITION OF ELLIS COUNTY.
AND WE HAD A BIG MEETING THE OTHER NIGHT AT THE CHAMBER FOR VOLUNTEERS THAT WANTED TO COME.
AND MAYOR WALLACE UH, SHOWED UP, UH, SERGEANT BRAD ELLIOT.
AND WE WERE REALLY SURPRISED THAT JUDGE TODD LITTLE CAME TOO.
SO WE'RE GONNA BE DOING A THIRD TOUR OF THE TRI-CITY SHELTER, AND WE'RE GONNA BE TALKING ABOUT THAT AGAIN.
WE ARE HOPING THAT WE DO KNOW THAT THERE'S INTEREST FROM MIDLOTHIAN AND, UH, ENNIS IS GONNA COME TO OUR NEXT TOUR.
BUT WE'RE HOPING THAT YOU CITIES AND THE COUNTY GET TOGETHER AND LOOK AT, YOU KNOW, LOOK AT DOING SOMETHING, DOING SOMETHING FOR THE ANIMALS.
[00:05:01]
JUST GROWING TOO MUCH AND EVERYBODY KNOWS WHAT'S ON FACEBOOK EVERY DAY.ALL THESE ABANDONED ANIMALS, YOU KNOW, OUR FRIEND IN ENNIS THAT HAS A RESCUE, SHE HAS AS MANY AS OUR CITY SHELTER DOES.
YOU KNOW, SO, UH, BUT I ALSO WANNA TALK, I DID SEND A EMAIL TO, UH, MICHAEL SCOTT, OUR CITY MANAGER, UH, REALLY WOULD LIKE FOR YOU GUYS TO REALLY LOOK AT MAYBE PARTNERING WITH THE LOW COST SPAY AND NEUTER CLINIC.
I KNOW SOME OF THEM MAY BE INTERESTED IN WORKING WITH YOU LIKE TCAP OR SPAY AND NEUTER NETWORK, IF WE HAD A FACILITY AND IF, UH, THERE WAS ENOUGH INTEREST.
AND, UH, YOU KNOW, THINK ABOUT, YOU KNOW, MAYBE THAT MIGHT BE AN EASIER, UH, START OF SOLUTIONS.
'CAUSE WE KNOW THAT SHELTERING IS NOT THE SOLUTION, BUT WE ARE LOOKING AT WHAT OTHER OPTIONS CAN WE DO AND, AND YOU KNOW, WE'RE HERE TO HELP.
WE WANNA, WE'RE NOT HERE TO COMPLAIN.
WE'RE HERE TO BE PART OF THE SOLUTION.
SO PLEASE, YOU KNOW, PLEASE CONSIDER THAT.
ANYONE ELSE? HELLO, ALAN ORCUTT.
UH, 1 5 4 ARIA DRIVE, WAXAHATCHEE.
UM, MAKE SURE AND USE GOOGLE MAPS THOUGH, 'CAUSE EVERYTHING ELSE WILL TAKE YOU TO THE WRONG PLACE.
UH, I RUN A GROUP IN WAXAHATCHEE CALLED THE SOUTH DALLAS PICKLEBALL CLUB.
I WOULD LIKE TO START BY SAYING THANK YOU FOR THE FIRST PICKLEBALL COURTS THAT WERE ADDED THIS YEAR AT THE SALVATION ARMY.
ALMOST ANY TIME OF DAY I CAN DRIVE BY AND SEE PEOPLE OF ALL AGES AND SKILL LEVEL PLAYING.
PERSONALLY, I GO FROM PLAYING COMPETITIVE MATCHES WITH MY CLOSE FRIENDS TO CASUALLY HITTING THE BALL BACK AND FORTH WITH MY 7-YEAR-OLD DAUGHTER.
THIS IS AN EXCITING START IN OUR CITY TO EMBRACING THE FASTEST GROWING SPORT IN AMERICA.
SOUTH DALLAS'S PICKLEBALL CLUB STARTED A FEW YEARS AGO WITH A FACEBOOK PAGE AND A FEW GUYS THAT JUST WANTED TO PLAY MORE PICKLEBALL.
WE HELD OUR FIRST LEAGUE WITH AN EIGHT WEEK REGULAR SEASON AND A TOURNAMENT.
THERE WERE 18 TEAMS THAT SIGNED UP AND 36 TOTAL PLAYERS.
THEN IN THE SUMMER, WE HAD A ONE DAY TOURNAMENT AND HOSTED 24 TEAMS OF 48 PLAYERS.
THE GOAL OF THE SDPC HAS NOT ONLY BEEN TO PLAY MORE AND BETTER PICKLEBALL, IT HAS ALSO BEEN TO BUILD MEANINGFUL RELATIONSHIPS WITH OTHER PLAYERS IN THE AREA AND HELP SUPPORT OUR LOCAL COMMUNITY.
THIS FALL WE HAD 48 TEAMS SIGN UP AND COMPETE IN OUR LEAGUE OVER 90 PLAYERS.
AND JUST A FEW WEEKS AGO AT THE FINAL TOURNAMENT, WE WERE ABLE TO PRESENT THE SALVATION ARMY WITH A CHECK FOR $3,000 TO GO TOWARDS THEIR CHRISTMAS TOY DRIVE.
HOWEVER, THE SPORT AND THE COMMUNITY IN WAXAHATCHEE IS GROWING SIGNIFICANTLY FASTER THAN THE NUMBER OF PLACES WE HAVE AVAILABLE TO PLAY.
IF YOU GO TO THE COURTS AT THE SALVATION ARMY, THEY ARE REGULARLY FULL AND HAVE A LINE OF PEOPLE WAITING TO GET A GAME IN.
I KNOW THERE HAVE BEEN TALKS ABOUT POTENTIAL COURTS IN OTHER AREAS, BUT NOTHING ELSE HAS COME UP.
APART FROM THE SOUTH DALLAS PICKLEBALL CLUB, I'M A MEMBER OF MULTIPLE MESSAGING GROUPS WITH HUNDREDS OF PLAYERS IN THE AREA.
THERE ARE SOCIAL MEDIA GROUPS, GROUPME THREADS, TEXT MESSAGES AND APPS DEDICATED TO TRYING TO FIND A TIME AND PLACE TO PLAY IN WAXAHATCHEE.
RECENTLY A STUDENT AT WAXAHATCHEE HIGH SCHOOL STARTED A PICKLEBALL CLUB AT THE SCHOOL AND THEY HAVE OVER 50 STUDENTS COMING OUT TO COLEMAN TO PLAY EVERY MONDAY NIGHT.
SHE LITERALLY SHOWS UP EARLY TAPES, LINES ON THE COURTS AND SETS UP NETS SO THAT THERE ARE PLACES LARGE ENOUGH FOR EVERYONE TO PLAY.
WE HAVE AN INCREDIBLE OPPORTUNITY IN WAXAHATCHEE TO BUILD SOMETHING THAT HAS MULTIPLE POSITIVE IMPACTS IN OUR CITY AND IN OUR PEOPLE.
LIFETIME FITNESS, FOR EXAMPLE, HAS INCREASED ITS NUMBER OF PICKLEBALL COURTS AT ITS LOCATIONS BY 43% SINCE Q1 OF 2023.
THEY HAVE INSTALLED OVER 700 PERMANENT COURTS ACROSS THEIR FACILITIES.
IT IS OFFERED AT 75% OF ITS CLUBS AND IT HAS PLANS TO EXPAND TO A THOUSAND COURTS BY THE END OF 2025.
ALMOST EVERY CITY IN THE METROPLEX HAS MULTIPLE LOCATIONS AND PARKS WITH PERMANENT PICKLEBALL COURTS, AND THEY'RE CONTINUALLY ADDING MORE.
THIS SPORT IS GROWING FAST AND RIGHT NOW THE CITY OF WAXAHATCHEE IS FALLING BEHIND.
THERE ARE A LOT OF OPTIONS IN THE CITY WHERE COURTS COULD BE ADDED, BUT MAYBE THE LOCATION THAT MAKES THE MOST SENSE IS COLEMAN MIDDLE SCHOOL.
FOR EVERY ONE TENNIS COURT, FOUR PICKLEBALL COURTS CAN BE ADDED.
I, ALONG WITH HUNDREDS OF PLAYERS IN WAXAHATCHEE, ASK YOU TO CONSIDER ADDING MORE COURTS TO OUR CITY SOONER RATHER THAN LATER.
YOU ATTEND A SCHOOL BOARD MEETING AS WELL, BECAUSE WE'RE TRYING.
WE'RE NOT SITTING FACILIT I'LL.
YOU SAID YOU WERE TRYING SO NO, WE'RE TRYING TO, WE'RE TRYING TO WORK WITH THEM.
SO PLEASE ATTEND THEIR MEETING.
THIS IS THE TIME FOR PUBLIC COMMENTS.
IF THERE'S ANYONE ELSE WHO'D LIKE TO COME AND SPEAK ON SOMETHING, SEEING NO ONE ELSE, WE WILL CLOSE THE PUBLIC COMMENTS
[5. Consent Agenda]
AND MOVE ON TO THE CONSENT AGENDA.ALL MATTERS LISTED UNDER ITEM FIVE, CONSENT AGENDA, OR CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL NOT BE SEPARATE DISCUSSION OF THESE ITEMS.
[00:10:01]
APPROVAL FOR THE CONSENT AGENDA AUTHORIZED AS THE MAYOR SLASH CITY MANAGER TO EXECUTE ALL MATTERS NECESSARY TO IMPLEMENT EACH ITEM.ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION AND CONSIDERATION BY ANY MEMBER OF THE CITY COUNCIL.
DO I HAVE A MOTION, MR. MAYOR? I MOVE TO APPROVE ALL ITEMS ON THE CONSENT AGENDA, UM, EXCLUDING ITEM G TO PULL THAT FOR SEPARATE DISCUSSION, BUT TO APPROVE THE REST AS PRESENTED AND AUTHORIZE THE CITY MANAGER AND OR MAYOR TO EXECUTE ALL ASSOCIATED DOCUMENTS AS NECESSARY.
ALL IN FAVOR, RAISE YOUR RIGHT HAND.
[5.g. Award for annual contracts for City Uniforms and Apparel Items]
WE WILL MOVE ON TO ITEM G AWARD FOR ANNUAL CONTRACTS FOR CITY UNIFORMS AND APPAREL ITEMS. AND I BELIEVE THAT'S CHAD, RIGHT? YES, SIR.ALRIGHT, WELL, GOOD EVENING, MAYOR AND COUNSEL.
I DON'T HAVE A, A FORMAL PRESENTATION, BUT I'M WELCOME.
I'M ABLE TO GO THROUGH THIS OR ANSWER ANY QUESTIONS YOU TO ASK.
UM, IT'S, IT'S NOT SO MUCH ABOUT, UM, ABOUT THE ITEM ITSELF.
IT IS THE PROCESS AND HOW IN THE WORLD WE GOT TO WANTING TO AWARD A TWO YEAR CONTRACT FOR ALL OF OUR CITY APPAREL TO COMPANIES FROM DALLAS, MINNESOTA, RED OAK, FORT WORTH, AND KENTUCKY.
UM, NOT AS, I REACHED OUT TO SEVERAL LOCAL BUSINESSES THAT HAVE BEEN IN BUSINESS FOR QUITE SOME TIME THAT DO THE SAME THING.
UM, NONE WERE AWARE OF THE BID PROCESS OR THAT, UM, THE RFQ WAS OUT THERE, WHICH, YES, THAT IS ON THE SMALL BUSINESS TO AN EXTENT, BUT THE SAME TIME WHEN IT'S SOMETHING LIKE THIS THAT WE KNOW WE HAVE LOCAL BUSINESSES THAT DO THIS AND PROVIDE THIS, WHY DID WE NOT MAKE IT A LITTLE EASIER OR ATTEMPT TO, TO PUSH THAT OUT THERE ON OUR SOCIAL MEDIA CHANNELS? NOW I GET WHEN IT'S A BIG THING, LIKE, LIKE IF IT'S, I MEAN, IF, LIKE, WHEN WE'RE TALKING ON THE INFRASTRUCTURE SIDE, I GET THAT.
BUT FOR CITY APPAREL TO BE OUTSOURCED TO DALLAS, MINNESOTA, RED OAK, FORT WORTH, AND KENTUCKY FOR THE NEXT TWO YEARS, I JUST DON'T AGREE WITH THAT AT ALL.
UM, THE SMALL BUSINESSES IN TOWN THAT I REACHED OUT TO THAT DO THIS AGAIN, HAD NO IDEA, UM, DIDN'T KNOW THAT IT WAS OUT THERE, TWO OF 'EM WERE TRYING TO WORK ON SOME NUMBERS TO GET TO ME TO SEE IF THEY WOULD EVEN QUALIFY.
'CAUSE IT WAS AN UNSEALED BID PROCESS.
UM, UNSEALED QUOTES, HOW IN THE WORLD DID WE GET TO THIS POINT TO WHERE THERE'S NOT, WE'RE WE'RE, WE'RE USING TAXPAYER DOLLARS TO BUY CITY APPAREL AND NONE OF IT'S GOING BACK TO THE CITY.
I CAN WALK THROUGH THE PROCESS IF YOU'D LIKE, IF THAT MIGHT BE HELPFUL.
I THINK FOR, FOR, FOR YOU AND MAYBE THOSE LISTENING.
SO, YOU KNOW, WHEN WE, WHEN WE SET OUT TO DO AN RFP, UH, THE PRIMARY PURPOSE IS TO BRING THE BEST VALUE TO THE CITY.
UM, YOU KNOW, THAT, THAT'S OUR PRIMARY FOCUS.
AND WHEN WE STARTED THIS PROCESS IN JULY, UM, THIS REALLY CAME ABOUT BECAUSE WE WERE LOOKING FOR A WAY TO BECOME BETTER, UM, TO, TO GET COMPETITIVE PRICING.
UH, AND THE WAY WE WERE DOING IT BEFORE WAS EACH DEPARTMENT WAS KIND OF DOING THEIR OWN THING WAS, UH, GOING OUT, GETTING THREE QUOTES EACH YEAR, UM, HAVING TO GO THROUGH THAT PROCESS TO FIND THE QUOTES, POST THOSE, AND THEN GO THROUGH THE PURCHASING PROCESS.
WE WERE FINDING THAT THERE WAS SOME INCONSISTENCY WITH BRANDING, UM, ON THE UNIFORMS AND OTHER ITEMS. AND SO, UM, GOING THIS ROUTE, UH, WE WERE ALSO MAKING PURCHASES, ESPECIALLY IN OUR PUBLIC SAFETY DEPARTMENTS, OVER $50,000.
SO WE WANTED TO MAKE SURE WE WERE GOING THROUGH THE RIGHT STEPS, UM, AND BE IN COMPLIANCE WITH THE STATE OF TEXAS.
SO, AS I MENTIONED, WE DID BEGIN THIS PROCESS IN MAY.
WE REACHED OUT TO ALL OF OUR CITY DEPARTMENTS WITH, UM, ASKING THEM FOR SPECIFICATIONS ON WHAT THE UNIFORM NEEDED TO BE.
AND JUST, JUST SO I CAN BE CLEAR UPFRONT, UM, WHEN WE'RE LOOKING AT OUR UNIFORM AND APPAREL PURCHASES, UM, ABOUT 85% OF THOSE PURCHASES ARE GONNA BE PUBLIC SAFETY.
WE'RE TALKING FIRE UNIFORMS, THE POLICE UNIFORMS, BODY ARMOR.
SO THESE ARE, THESE ARE VERY SPECIALIZED ITEMS THAT, UM, THAT, UH, THAT OUR PUBLIC SAFETY FOLKS NEED.
AND, AND SO WHEN WE TALK TO THEM, THEY HAVE, UM, VENDORS THAT THEY WORK WITH THAT THEY LIKE, THEY'VE TRIED DIFFERENT UNIFORMS AND, AND OF THAT NATURE.
SO WHEN WE WORKED WITH DEPARTMENTS, WE ASKED THEM TO REACH OUT TO THE VENDORS THAT THEY'VE WORKED WITH, INCLUDING LOCAL VENDORS.
UM, WE DID AN RFP SOLICITATION ON, UH, STARTED THAT ON SEPTEMBER 24TH.
THAT WENT, WENT THROUGH OCTOBER 15TH.
UM, OF COURSE WE POSTED THAT AS REQUIRED BY LAW.
AND I MENTIONED THIS BECAUSE WE DID FOLLOW THE LAW IN OUR SOLICITATION PROCESS.
[00:15:01]
UM, WE ADVERTISED IN THE ACHI SUN ON SEPTEMBER 25TH AND OCTOBER 2ND.UM, ADDITIONALLY, UM, WE HAVE ACCESS TO AN EXTENSIVE VENDOR REGISTRATION DATABASE CALLED OPENGOV THAT IS USED IN TEXAS AND THROUGHOUT THE COUNTRY.
AND WE SENT OUT, UH, NOTIFIED 2,327 POTENTIAL VENDORS THROUGH THAT PROCESS.
AND SO WE FELT LIKE WE WERE GETTING THE BEST THAT WE COULD FOR, UM, FOR THE CITY, AS I MENTIONED, FINDING THAT THAT VALUE, IN ADDITION, OUR PURCHASING TEAM, UM, THEY DO THEIR BEST TO TRY TO FIND THE LOCAL FOLKS TO DO THIS BUSINESS.
AND, UM, THAT, THAT, SO THEY REACHED OUT MANUALLY OUTSIDE OF THE OPEN GOV AND, UH, AND, UH, NEWSPAPER POSTING PROCESS.
THEY REACHED OUT TO 28, UM, AND MANUALLY INVITED 28 LOCAL VENDORS TO PARTICIPATE IN THIS PROCESS.
UM, 15 OF THOSE WERE FOUND JUST THROUGH GOOGLE SEARCHES.
UM, NOW THAT'S NOT A GUARANTEE THAT WE'RE GONNA FIND EVERY LOCAL VENDOR OUT THERE, UM, BUT WE DID, WE DID GO THROUGH THE PROCESS OF TRYING TO, TO TAKE THAT EXTRA STEP TO FIND THOSE LOCAL VENDORS.
UM, OUT OF THOSE, UM, THOSE VENDORS THAT WERE CONTACTED, UH, 36 OF THOSE DOWNLOADED THE SOLICITATION DOCUMENTS WITH THE REQUIREMENTS INCLUDED.
AND, UH, AND OUT OF THOSE SIX VENDORS, UH, SUBMITTED A RESPONSE.
SO THE ONES THAT, AS WE MENTIONED, WE HAVE, UM, STAR CITY UNIFORMS AND GALLS.
THOSE ARE OUR TWO, UH, LARGE PUBLIC SAFETY, UM, FOLKS.
UM, WAXAHATCHEE IS IS WITH STAR CITY.
UM, AND THEN GALLS IS IN GRAND PRAIRIE, TEXAS.
AND THEN WE HAVE, UH, CHENEY'S ALREADY GEAR AND GOTCHU COVERED UNIFORMS IN RED OAK, DALLAS, AND FORT WORTH.
UH, YOU DID MENTION THE ONE FROM MINNESOTA, UH, BROWN AND BIGELOW.
UM, WE'VE HAD A RELATIONSHIP WITH THEM.
THEIR SALES REP LIVES HERE IN WAXAHATCHEE.
AND SO WE'VE HAD THAT CON WE HAD THAT CONNECTION WITH THEM.
UM, AND UH, AND SO THAT'S WHY THEY WERE ABLE TO, UM, TO QUALIFY FOR, UM, TO BE AWARDED FOR THE CONTRACT.
SO OF THE SIX LOCALS THAT SUBMITTED THE BIDS, HOW MUCH HIGHER WERE THEY THAN THE OTHERS TO EXCLUDE THEM FROM THIS LIST? SO FOR UNIFORMS AND, UM, FOR UNIFORM AND APPAREL, REALLY WHAT WE WERE LOOKING FOR WAS TO GET A BROAD, I, I GUESS A LARGE BREADTH OF, OF DIFFERENT, UH, DIFFERENT UNIFORMS AND DIFFERENT OPTIONS FOR OUR DEPARTMENTS.
SO ON THE UNIFORM AND APPAREL SIDE, WE, UM, WE DIDN'T, EVERY, ALL SIX THAT SUBMITTED WERE AWARDED THE CONTRACT.
SO AT THIS POINT NOW, INSTEAD OF A DEPARTMENT HAVING TO GO, AND YOU SAID THAT SIX LOCAL ONES, UM, NO, SIX OF THE, THE ONES I MENTIONED, WAXAHATCHEE, UM, THE ONE FROM MINNESOTA WHERE WE HAVE A SALES REP HERE IN WAXAHATCHEE, GRAND PRAIRIE, RED OAK, DALLAS, AND FORT WORTH.
SO, UM, BUT WE DID REACH OUT, AS I MENTIONED, UM, THE, THE 28 OR SO THAT WERE IN, UH, IN ELLIS COUNTY AREA THAT WE MANUALLY INVITED TO BID ON THIS, ON THIS, UH, ON THIS AWARD.
WELL, JUST THE THREE THAT I REACHED OUT TO ALL THREE HAVE STOREFRONT.
SO THEY HAVE FOR QUITE SOME TIME.
AND NONE OF THOSE THREE WERE CONTACTED OR NEW.
BUT IN OUR WORDING, IN THIS ITEM AS IT'S PRESENTED, IT'S THAT WE DID A CITYWIDE SEARCH.
SO IF WE DID A CITYWIDE SEARCH AND WE DIDN'T CONTACT THREE STOREFRONTS, I DON'T THINK THAT THE, THAT'S AN EXHAUSTIVE CITYWIDE SEARCH THAT WE'RE PUTTING OUT THERE, LIKE WE DID.
UM, WELL, I, AND AND I I CAN'T SPEAK TO THOSE, UH, EXACTLY WHICH ONES WERE, WERE NOT, UM, FROM, FROM YOUR LIST.
WE DID HAVE, I MEAN, WE DID HAVE SOME REQUIREMENTS AS WELL, AND WE DID CONTACT ONE LOCAL VENDOR THAT, YOU KNOW, ONE OF THE REQUIREMENTS REQUIREMENTS WE HAD WAS TO GIVE US, GIVE THE CITY A, A CATALOG DISCOUNT AS A PREFERRED CUSTOMER.
AND THAT'S AGAIN, PROVIDING THE BEST VALUE.
AND, AND THAT'S SOMETHING THAT THEY SAID THEY COULDN'T PROVIDE.
AND SO, UM, UM, SO THEY DIDN'T MAKE, YOU KNOW, THAT FINAL REVIEW PROCESS, UH, OTHER, YEAH, I DON'T KNOW IF THOSE ARE, THAT'S ON APPAR.
SO THAT, THAT'S, THAT'S ON THE 15% OF THE CITY UNIFORMS THAT AREN'T FIRST RESPONSE IS WHAT YOU'RE SAYING THAT CORRECT.
THAT YOU ASKED FOR THE DISCOUNT ON.
WHAT IS THAT DISCOUNT THAT WE'RE ASKING FOR? UM, I BELIEVE IT WAS, UM, I WANNA SAY, I WANNA SAY 5%, BUT I'M NOT A HUNDRED PERCENT SURE WHAT THAT DISCOUNT WAS.
BUT IT, IT'S, IT'S, IT'S TO GIVE, YOU KNOW, EV EVERY BUSINESS HAS THE CATALOG PRICING.
AND THE WAY WE ARE DOING IT NOW IS, UM, WITH THE VENDORS WE ARE WORKING WITH, WE JUST, WE DIDN'T HAVE THAT RELATIONSHIP, THAT CITY, UM, UH,
[00:20:01]
RELATIONSHIP IN PLACE WITH BULK, UH, PURCHASES AND BULK, BULK PRICES.BUT AREN'T WE, BUT WHEN WE PUT UP FOR OTHER BIDS, AREN'T WE SUPPOSED TO GIVE A LITTLE, A LITTLE PREFERENCE TO LOCAL VENDORS OR SUBCONTRACTORS WHEN IT'S WITHIN, I BELIEVE IT'S 5% OF THE OTHER BIDS.
ISN'T THAT A LEEWAY THERE? A LOCAL GOVERNMENT HAS TO DEFINE WHAT A LOCAL GOVERNMENT, WHAT A LOCAL, WHAT LOCAL MEANS, FIRST OF ALL.
AND THEN SECOND OF ALL, A CITY MAY GIVE LOCAL PREFERENCE IF THE AMOUNT, UH, IF IT HAS TO BE THE EXACT SAME ITEMS THAT ARE PROVIDED, THE EXACT, THE EXACT SAME SERVICE THAT'S PROVIDED, AS LONG AS IT'S WITHIN THAT 5% RULE.
BUT IN THIS CASE, WE DIDN'T HAVE ANY LOCAL VENDORS EXCEPT WE SAID THAT THERE WAS ONE ABOUT ONE YEAH.
THAT, THAT WOULDN'T GIVE THE DISCOUNT OF THE 5%, WHICH IS WITHIN OUR 5% THAT WE SHOULD BE APPLYING ANYWAYS.
SO WHY ARE WE ASKING THE, THE, THE HYPERLOCAL SMALL BUSINESS, OKAY, TO TAKE OFF THE 5% THAT WE'RE APPLYING ON OTHER PROJECTS AND THEN TELL 'EM, WELL, SORRY, YOU CAN'T DO IT, BUT WE'RE GONNA GO AHEAD AND ADD MINNESOTA HERE IN DALLAS.
I MEAN, THEY COULD HAVE, THEY COULD HAVE SUBMITTED, UM, UM, BID PROCESS.
BUT AGAIN, THESE ARE PRODUCTS THAT ARE DIFFERENT.
I MEAN, YOU HAVE A CATALOG OF ITEMS THAT ARE GOING TO VARY FROM, I MEAN, YOU'RE, YOU'RE, YOU'RE, YOU KNOW, YOU'RE TALKING, UM, YOU KNOW, ALL KINDS OF DIFFERENT THINGS.
AND AGAIN, WITH THIS ITEM YOU THAT, THAT THAT VENDOR THAT'S GET, THAT'S WITHIN THAT 5%, THAT IS IF THERE'S AN OUTSIDE VENDOR OUTSIDE OF THE CITY AND AND THAT VENDOR, AND YOU'RE CHOOSING BETWEEN THE TWO, IN THIS CASE, EVERYONE THAT SUBMITTED THAT WAS ABLE TO PROVIDE THAT DISCOUNT GOT SO, SO YOU'RE NOT EXCLUDED.
NO ONE WAS, EVERYONE WAS UNDER THAT SAME REQUIREMENT TO PROVIDE THAT.
UM, FROM THAT, WHERE IN THE CAL IN THE CASE, IF YOU'RE GIVING A, UM, A, UM, YOU KNOW, LOCAL PREFERRED VENDOR, YOU'RE EXCLUDING SOMEONE FROM GETTING THAT, THAT, UH, THAT BID IN THIS CASE, IT WAS OPEN TO EVERYONE, UM, FOR THAT.
BUT YOU SAID THAT THE, THE ONE THAT WAS LOCAL THAT WOULDN'T GIVE THE 5% DISCOUNT, GOT TOLD THAT THEY COULDN'T PROCEED IN THE PROCESS? UM, I'D HAVE TO LOOK TO SEE EXACTLY KIND OF HOW THAT WENT DOWN.
BUT, UM, UM, YOU KNOW, AND I, I'D HAVE, I'D HAVE TO MAKE SURE, BUT I BELIEVE THAT ONE WE TALKED TO BACK IN WHEN WE WERE GOING THROUGH THIS PROCESS, AND I'M NOT A HUNDRED PERCENT SURE, BUT, UM, I BELIEVE THAT BUS, THAT THAT COMPANY'S NOT EVEN IN BUSINESS ANYMORE, THAT THAT DIDN'T GIVE THE 5%, UM, I'D HAVE TO VERIFY.
BUT, UM, BUT, BUT IN THIS CASE, THE WAY I READ IT IS IF YOU'RE WITHIN 5%, BUT YOU STILL HAVE TO MEET ALL THE REQUIREMENTS OF THE BID.
AND THAT WAS ONE OF THE REQUIREMENTS OF THE BID.
MICHAEL, DO YOU HAVE ANYTHING TO ADD TO THAT? UH, NOT, NOT REALLY.
YOU KNOW, OTHER THAN THE FACT THAT, YOU KNOW, THIS ITEM DOES, DOES MEET THE REQUIREMENTS OF, OF STATE PROCUREMENT LAW, AND THAT'S SOMETHING THAT WE'RE, WE'RE VERY CONSCIOUS OF, UM, AND, AND COGNIZANT TRYING TO DO.
SO I THINK WE'VE MADE AS, AS BEST OF GOOD FAITH EFFORT IN TRYING TO REACH OUT TO, TO VENDORS AS WE CAN.
UM, YOU KNOW, STOPPING SHORT OF, YOU KNOW, CALLING EACH PERSON THAT'S IN THE, IN THE YELLOW BOOK, YOU KNOW, YELLOW PAGES.
UM, WE'VE TRIED TO MAKE A GOOD FAITH EFFORT TO POST WE, WE HAVE TO PUT IT IN THE NEWSPAPER.
WE'VE GOTTA PUT IT, UM, OUT FOR, FOR PUBLIC, FOR THE, THE PUBLIC PROCESS TO, TO MEET THOSE REQUIREMENTS.
AND, AND I, I THINK WE KIND OF ATTEMPTED TO DO THAT AS, AS BEST WE COULD TO
AND I FEEL LIKE YOU'RE MAKING A MOCKERY OF IT RIGHT NOW.
I I DISAGREE WITH THAT, THAT BY SAYING THAT WE MADE A, THE BEST EFFORT WHEN CHAD JUST TOLD US THAT WE CALLED FROM A GOOGLE SEARCH, BUT I CALLED THREE STOREFRONTS AND NONE OF THEM GOT CALLED, WHICH ARE FOUND ON A GOOGLE SEARCH.
BUT THERE WAS MORE THAN JUST THAT.
I MEAN, YOU PUT IT OUT THROUGH A NATIONAL TYPE PROCESS THAT HAD HOW MANY PEOPLE OR BUSINESSES, HOW MANY SMALL BUSINESSES PAT, DO YOU THINK ARE REGISTERED WITH GOV? WELL, BUT THERE WAS MORE THAN THAT.
IT WAS POSTED BY LAW TWICE WITHIN THE OFFICIAL DESIGNATED NEWSPAPER.
IT WAS PUT OUT THROUGH PUBLIC MEDIA.
PUBLIC MEDIA, I THINK MEDIA AWARE THINK SAID, TRAVIS, PLEASE LET ME FINISH.
I THINK YOU'RE SETTING A DANGEROUS PRECEDENT IF YOU'RE GOING AROUND AND THEN SAYING THAT THE CITY HAS TO THEN GO AND SPECIFICALLY LOOK AT EACH PERSON THAT'S OUT THERE THAT MAY OR MAY NOT BE ABLE TO PROVIDE IT.
AND I THINK THAT THAT MAKES A MOCKERY OF THE OPEN BIDDING PROCESS IF YOU DO THAT.
BECAUSE THEN SEPARATE AND APART, YOU'RE STILL GONNA HAVE TO GO THROUGH THE STEPS THAT CHAD MENTIONED.
SO I'M SORRY THAT THREE DIDN'T KNOW ABOUT IT,
[00:25:01]
BUT I THINK THAT THEY, THEY WENT THROUGH THE PROCESS AND, AND AT SOME POINT IT'S INCUMBENT UPON BUSINESSES TO BE COGNIZANT OF WHAT'S OUT THERE TOO.I THINK THAT YOU'RE SETTING A DANGEROUS PRECEDENT THAT IF WE DO THIS, THEN EVERY TIME NOW IT'S GONNA BE THAT OUR, THE, THE FOLKS AT THE CITY ARE GONNA HAVE TO GO OUT AND SEEK EVERY PERSON THAT'S WITHIN WAXAHATCHEE OR ELLIS COUNTY WHEN WE'RE FOLLOWING WHAT THE LAW DICTATES AND WHAT AND WHAT'S OPENLY OUT THERE THROUGH PUBLIC, THROUGH, UH, PUBLIC MEANS.
PAT, AT NO POINT DID I SAY THAT THEY HAVE TO CONTACT THEM.
WELL, NO, THAT'S WHAT YOU'RE SAYING.
THAT WAS, NO, IT WAS NOT, SIR.
I DID NOT ONE TIME SAY THAT THEY NEEDED TO CONTACT THEM.
I ASKED FOR BIDS LIKE THIS THAT AREN'T INFRASTRUCTURE AND AREN'T, AREN'T BIG TICKET ITEMS. WHY CAN'T WE EVEN PUT THOSE ON OUR FACEBOOK PAGE? BUT I WANT TO CORRECT WHAT YOU JUST SAID.
YOU SAID THAT THERE ARE THREE PEOPLE THAT ARE THREE BUSINESSES THAT THEY DID NOT REACH OUT TO.
AND THAT IS A BA BASIS BY WHICH YOU'RE, UH, QUESTIONING THE PROCESS.
WELL, I JUST CONTACT SETTING THE PROCESS THAT THAT STOREFRONT THAT I'M GONNA KEEP TALKING IF YOU'RE GONNA TALK OVER ME, THAT IN AND OF ITSELF IS AN INDICATION THAT IF THEY DIDN'T REACH OUT TO SPECIFIC PEOPLE, SPECIFICALLY THE THREE THAT YOU MENTIONED, OR ANYBODY ELSE OUT THERE WITHOUT, WHEN THEY WENT THROUGH WHAT IS REQUIRED LEGALLY TO DO THE BARE MINIMUM.
SO, SO A, WE COULDN'T POST A LINK ON OUR FACEBOOK PAGE THAT SAID, HEY, SMALL BUSINESSES TAG THE WDMA TAG THE CHAMBER AND SAY, HERE'S A CHANCE TO BID ON SOMETHING.
WELL, I THINK THAT WHEN YOU GO AND YOU PUBLICIZE IT, THE WAY THAT THEY'VE DONE IT AND THE WAY THAT IT, THAT IS MANDATED BY LAW THAT THAT SHOULD BE SUFFICIENT.
'CAUSE I EXPECT FOR US TO, TO, TO EXTEND OUT TO OUR SMALL BUSINESSES THAT ARE LOCAL AND TO PROVIDE THEM WITH RESOURCES AND HELP IF WE CAN.
AND I GET THAT THE LAW WAS FOLLOWED.
I DIDN'T EVEN KNOW THAT THAT, THAT ANYBODY WAS CALLED UNTIL JUST NOW.
MY POINT WAS WE DID DO THE LEGAL MINIMUM.
LET'S BE HONEST, HOW MANY PEOPLE ARE STILL READING THE CLASSIFIED SECTION OF THE NEWSPAPER? IT'S NOT VERY MANY.
AND THEY'RE PROBABLY NOT SMALL BUSINESS OWNERS THAT ARE ON THIS THING ALL THE TIME TRYING TO, TRYING TO PROMOTE THEIR BUSINESS.
WE HAVE AN AVENUE THAT'S RIGHT THERE IN FRONT OF US TO JUST POST THESE SMALLER THINGS ON OUR SOCIAL MEDIA.
THE FACT THAT THREE BUSINESSES THAT DO THIS FOR A LIVING AND HAVE FOR MULTIPLE YEARS DIDN'T EVEN KNOW THAT IT WAS THERE.
AND IF WE USED A GOOGLE SEARCH AND THEY HAVE STOREFRONTS THAT ARE THERE, EITHER WE DON'T KNOW HOW TO USE GOOGLE OR A PREFERENCE WAS MADE AND THEY WEREN'T CALLED.
I DON'T KNOW WHAT THE DEAL IS THERE.
BUT WE TALKED ABOUT THIS SAME THING LAST WEEK OR LAST MEETING ON THE SECURITY SIDE.
MR. ATKINS, DO YOU HAVE ANYTHING TO ADD? WELL, I, I SEE, I I, I THINK I, I UNDERSTAND WHERE TRAVIS IS COMING FROM.
AND ARE YOU, ARE YOU ASKING FOR, FOR TO, FOR SOCIAL MEDIA PLATFORMS TO BE ADDED TO THE BID PROCESS? IS THAT WHAT YOU'RE ASKING FOR? I THINK, I DON'T SEE WHY WE WOULDN'T, JUST TO BE COMPLETELY HONEST, IT'S THERE.
AND WE HAVE BUSINESSES ACROSS THE CITY, ACROSS THE COUNTY, ACROSS THE METROPLEX THAT THERE IS NO WAY WE SHOULD BE SENDING TAXPAYER MONEY TO BUY SHIRTS IN MINNESOTA.
BUT IT'S, IT'S, IT'S NOT JUST SHIRTS THOUGH, TRAVIS, THESE FIRST FOUR, DALLAS, MINNESOTA, RED OAK AND FORT WORTH.
THOSE ARE NOT THE PUBLIC SAFETY ONES.
THAT WAS JUST APPAREL, KENTUCKY AND THEN STAR CITY.
THAT WAS THE PUBLIC SAFETY ONE.
WELL, I'D LIKE TO ADD MY COMMENTS IF I COULD.
NOW, THE REASON I ASKED MR. ATKINS HAD ANY, I WANTED EVERYBODY TO GET THE OPPORTUNITY.
I, I DON'T MEAN TO POO POO YOUR IDEA, BUT HAVING BEEN IN BUSINESS MOST OF MY LIFE AND BEING IN RETAIL AND BEING IN THE THING, IT'S REALLY THE RESPONSIBILITY OF THE PERSON TRYING TO RUN THEIR BUSINESS.
IF THEY WANT MORE BUSINESS TO GO OUT AND GET THE BUSINESS, DON'T EXPECT SOMEBODY TO COME FIND YOU, TO BEG YOU FOR YOUR BUSINESS.
SO IF THEY WANT THEIR BUSINESS, AND IF THEY'VE BEEN IN THE BUSINESS FOR A NUMBER OF YEARS, I WOULD THINK, I WOULD HOPE IF THEY'RE SUCCESSFUL, THAT THEY'RE EAGER AND OUTGOING AND AGGRESSIVE
[00:30:01]
IN SEARCHING OUT NEW MARKETS AND SEARCHING OUT NEW WAYS TO SELL THINGS.AND TO EXPECT A CITY, ESPECIALLY A GROWING CITY AND THEIR STAFF TO SPEND THEIR TIME GOING OUT, TRYING TO SEARCH FOR THESE PEOPLE IS A WASTE OF OUR CAPITAL THAT WE'RE HAVING TO PAY TOWARDS.
THAT WHEN THERE IS A PROCESS, AND THIS PROCESS HASN'T CHANGED IN THE LAST 50 YEARS, IT'S BEEN THE SAME PROCESS.
IT'S CASE, AND I'M NOT TALKING ABOUT WITH THE CITY, I'M TALKING ABOUT THE PROCESS THAT EVERYONE USES, THE FEDERAL GOVERNMENT, THE CITY GOVERNMENT, THE COUNTY GOVERNMENT, THEY ALL USE THE SAME PROCESS.
SO ANYBODY THAT'S IN ONE OF THOSE BUSINESSES SHOULD BE AWARE THAT THERE IS THAT PROCESS.
AND IF YOU WANT TO BE ON THAT LIST, THEN YOU'LL GET YOURSELF PUT ON THAT LIST AND YOU GO THROUGH THE, THE PREREQUISITES AND EVERYTHING THAT THEY, THEY MARK OUT.
WELL, AND THROW MY 2 CENTS IN THERE.
YOU, YOU MADE, UH, TWO POINTS THERE THAT I JUST WANT TO TOUCH ON.
'CAUSE THIS IS, WE, WE JUST TALKED ABOUT THE SAME THING.
OUR, AT OUR LAST MEETING WHEN WE WERE AWARDING THE SECURITY CAMERA CONTRACT TO A, A GENERAL CONTRACTOR IN DALLAS WAS JUST GONNA SUB IT OUT ANYWAYS.
AND THEN THAT THE LOCAL BUSINESSES DIDN'T KNOW THAT IT WAS EVEN OUT THERE.
YOU SAID THAT, THAT THE, THAT THE BUSINESS OWNERS ARE LOOKING FOR NEW, NEW WAYS TO DO THINGS.
THAT THE PROCESS HASN'T CHANGED IN 50 YEARS.
I HAVE NOT ASKED FOR ANY OF OUR STAFF TO GO OUT AND SOLICIT ANYTHING.
BUT IT TAKES 18 SECONDS TO WRITE A FACEBOOK POST AND PUT A LINK OUT THERE AND YOU CAN POST ALL THE PLATFORMS AT ONE TIME FROM ONE PAGE.
SO WHY ARE WE NOT ADAPTING TO WHAT'S NEW AND WHAT'S OUT THERE? AND WE'RE GOING THROUGH THE SAME PROCESSES AND, AND NOT EVEN GIVING THE OPPORTUNITY FOR THE, THE SMALL BUSINESSES THAT DON'T KNOW THAT THAT'S HOW IT'S DONE.
THE POINTS YOU'RE MAKING IS THE SAME AS WITH THE NEWSPAPERS THOUGH.
I MEAN, EVERYBODY, I GUARANTEE YOU, EVERYBODY, 90% OF THESE PEOPLE IN HERE HAVE SOCIAL MEDIA AND FACEBOOK PAGES AND WE DON'T USE IT.
AND I POST A LINK AND I DON'T SEE, BUT THREE OR FOUR OF 'EM, 'CAUSE THOSE ARE THE ONLY ONES I'M FRIENDS WITH.
SO IT'S GONNA BE THE SAME THING AS A NEWSPAPER WHERE YOU'RE IN THE CLASSIFIED ADS.
IF YOU'RE JUST THROWING IT OUT TO SOCIAL MEDIA, IT'S LIKE THROWING A SPITBALL ON THE WALL AND HOPING SOMEBODY SEES IT.
IT'S NOT GOING TO EVERYBODY UNLESS THEY'RE FRIENDS WITH THE CITY OF WALKS, THE HATCHES OR THE CHAMBER OF COMMERCE OR THE DOWNTOWN MERCHANTS OR ANYBODY ELSE.
I MEAN THAT, THAT YOU DON'T THINK THAT, THAT, THAT IF, AND AGAIN, THIS, I I GET THAT IT'S FACEBOOK AND IT SEEMS SILLY, BUT YOU DON'T THINK THAT THE CITY OF WAXAHATCHEE HAD A DIRECT LINK TO THE REQUIRED DOCUMENTS FOR AN APPAREL CONTRACT FOR TWO YEARS, THAT THE CHAMBER OF COMMERCE COULD SHARE THAT THE DOWNTOWN MERCHANTS COULD SHARE THAT THE UPTOWN MERCHANTS COULD SHARE THAT THE RESTAURANT GUILD COULD SHARE THAT MORE PEOPLE WOULDN'T HAVE SEEN IT THAT WERE LOCAL.
BUT BECAUSE WE PUT IT IN THE NEWSPAPER, WE'RE JUST SAYING IT'S DONE AND GOOD.
THE NEWSPAPER ISN'T SHARING THAT.
THEY'RE, THEY'RE PUTTING IT IN THE HARD COPY.
I'M STILL SHOCKED THAT THE LEGISLATURE HASN'T CHANGED THAT TO WHERE WE HAVE TO POST IT SOMEWHERE ONLINE BECAUSE JUST TO POST IT IN THE NEWSPAPER IS, IT'S, THAT'S GOING TO CHANGE.
AND ONCE THAT DOES, THE PAPERS ARE DEAD AND THEY KNOW IT.
AND THAT'S BEEN SOMETHING THAT'S BEEN DISCUSSED EVEN WHEN I WAS AT A NEWSPAPER.
THEN MY SUGGESTION WOULD BE INSTEAD OF CALLING OUT EACH INDIVIDUAL LINE ITEM THAT'S ON HERE, THAT THEY'VE DONE THIS, THAT YOU GET WITH THE CITY COUNCIL AND CREATE SOME KIND OF, OF, OF COMMITTEE TO CREATE A PROCESS THAT WE WANT OUR CITY TO IMPLEMENT ON HOW THEY SHOULD DO IT TO, TO INCREASE LOCAL BUSINESS RATHER THAN EACH WEEK WHEN THERE'S ONE ITEM ON HERE, WE HAVE THIS DISCUSSION ABOUT WHY IT WASN'T GIVEN TO A, A LOCAL PLACE THIS, BUT I CAN'T DO THAT UNTIL IT'S IN AGENDA ITEM.
WELL, NO, BUT WE, SO I HAVE TO CALL IT OUT PUBLICLY UNTIL IT'S ON THE AGENDA.
I CAN'T CALL THREE OF Y'ALL AND SAY, HEY, LET'S GET THIS DONE.
SO UNTIL IT'S ON AN AGENDA, WE CAN'T DO THAT.
AND I DON'T WANT TO, TO AWARD JUST LIKE TWO MEETINGS AGO, I DON'T WANT TO AWARD A TWO YEAR CONTRACT TO DALLAS, MINNESOTA, AND KENTUCKY.
THAT WAS WHERE I WAS GOING WITH MY QUESTION EARLIER WAS DO YOU WANT, IS, IS THAT WHAT YOU'RE ASKING FOR? BECAUSE IF IT IS, I I HAVE TO AGREE WITH COUNCILMAN WRIGHT.
WE, WE AS A COUNCIL NEED NEED TO SET THAT AS AN AGENDA ITEM AND DISCUSS IT AND VOTE ON IT.
[00:35:01]
DO YOU AGREE WITH THAT COUNCILMAN SAGER? YES.OKAY, WELL THEN WE PUT IT ON ONE OF OUR WORKSHOPS WHERE WE'RE GONNA DISCUSS STUFF AND THEN WES CAN CREATE IT.
IT'S AN OPEN MEETING IF EVERYBODY WANTS TO COME, BUT THEN WE'RE NOT MAKING THESE PEOPLE SPLIT HERE OF AN HOUR.
WHY DON'T WE DISCUSS THIS? SO THEN, UH, MR. MAYOR PROTE, I MOVED TO, UH, TABLE OR CONTINUE, UM, ITEM G FROM THE CONSENT AGENDA TO OUR JANUARY 6TH COUNCIL MEETING, UM, TO ALLOW COUNCIL TIME TO, UM, FURTHER DISCUSS AND HOST A WORKSHOP ON THE BID PROCESS AND TAKE ACTION AT THAT TIME.
DO I HAVE A SECOND? I HAVE A QUESTION FIRST.
IS THAT OKAY? CAN I DO THAT? YES.
CHAD, WHEN IT, THIS, WHEN, WHAT, WHAT ARE THE IMPACTS OF IF, IF WE DON'T AWARD THIS, IF WE, IF WE POSTPONE THIS FOR, FOR A PERIOD OF TIME, IS THIS GOING TO CAUSE US TO MISS UNIFORMS? YEAH, I MEAN THAT, THAT'S PROBABLY A GOOD QUESTION FOR OUR, OUR FIRE CHIEF OR POLICE CHIEF ON, ON, UH, ON THAT.
WE, WE ARE ACTUALLY WORKING ON TWO BIDS, UM, THE UNIFORM AND APPAREL BID AND THEN ALSO PROMOTIONAL ITEMS. AND SO THIS ONE IS JUST THE UNIFORM AND APPAREL.
WE WERE TRYING TO GET THAT, YOU KNOW, UH, IN PLACE SO THAT THEY CAN START THAT ORDERING PROCESS, RIGHT? BUT WE'VE BEEN ORDERING WITHOUT THIS IN PLACE BEFORE.
SO WHAT CHANGES IF WE DON'T PASS THIS RIGHT NOW? WE DID, WE, WE DIDN'T HAVE A CONTRACT IN PLACE.
I THINK IT SPEAKS TO A BIGGER ISSUE.
IF, IF YOU'RE SAYING THAT WE'RE GONNA CHANGE OUR PROCUREMENT PROCESS AND WE'RE NOT GONNA FOLLOW STATE LAW AND WE'RE GONNA PUT NEVER ONE TIME SAID WE'RE NOT GONNA FOLLOW STATE LAW, I SAID WE'RE GONNA, I, I WOULD LIKE TO ADD TO OUR EFFORTS IF, IF WE ARE NOT GOING TO FOLLOW OUR CURRENT POLICIES UNTIL JANUARY, THEN THERE'LL BE CERTAIN BIDS AND ALL THAT WE'RE JUST GOING TO PUT ON HOLD.
OF COURSE, WE JUST ENTERED A, A NEW FISCAL YEAR WHERE A LOT OF NEW ITEMS ARE BEING BID OUT, BUT WHY ARE WE PUTTING IT ON HOLD IF LOOK, IF WE'RE, IF WE'RE NOT GONNA, IF THAT'S NOT THE PROCESS WE'RE GONNA FOLLOW, IF WE'RE GONNA ADD, BUT THIS ISN'T IN PLACE YET.
WE'VE BEEN ORDERING BEFORE THIS, BUT IF WE'RE GONNA HAVE THE SAME CONVERSATION ON ANY ITEM WE BRING FORWARD UP UNTIL A NEW POLICY IS PUT IN PLACE BY THE COUNCIL, THEN WE'RE BASICALLY PUTTING A, A HALT ON THEY CAN BUY WHATEVER THEY NEED TO RIGHT NOW, RIGHT? WHAT'S THAT? I, I'M, I'M GONNA RECOMMEND THAT THEY MAY NOT ORDER BECAUSE WE'VE BEEN MAKING PURCHASES THAT ARE RIGHT UP TO THAT $50,000 THRESHOLD.
AND SO PART OF, PART OF WHAT'S DRIVING THIS PROCESS IS REALLY GETTING INTO COMPLIANCE WITH STATE LAW THAT WE'RE BRINGING FORWARD THESE CONTRACTS WITH A VENDOR, ESPECIALLY IN PUBLIC SAFETY, WHERE THESE, THESE PURCHASES ARE OVER $50,000 FOR THE FISCAL YEAR TO MAKE SURE THAT WE'RE GOOD TO GO.
AND WE'RE PURCHASING, UM, FROM THE BEGINNING WITH THOSE, UH, WITH THOSE VENDORS.
AND, AND SO IF, YOU KNOW, IF WE MAKE $20,000 HERE OUTSIDE OF THE CONTRACT AND THEN COME BACK LATER, UM, WE'RE KIND OF PIGGYBACKING ON THAT, UM, ON WHAT WE ALREADY PURCHASED.
AND SO WE, THAT'S THE IDEA BEHIND BRINGING THE CONTRACT NOW SO THAT WE HAVE AUTHORITY TO START PUTTING IN THOSE, UM, THOSE ORDERS NOW THAT ARE GONNA GET TO BE OVER THAT $50,000 THRESHOLD.
BUT WE DON'T HAVE A CONTRACT IN PLACE NOW.
SO THEY CAN ORDER UP TO $50,000 FROM ANYBODY THAT, THAT THEY WANT TO, IS THAT CORRECT? WELL, I MEAN, IF, IF, IF THEY START NOW, AND THEN I BELIEVE THEY START WITH THE SAME VENDOR, UM, THROUGHOUT THE REST OF THE FISCAL YEAR, THEY'RE GOING, THEY'RE GOING OVER THAT $50,000.
AND SO COMBINED, YOU'RE LOOKING AT $70,000 FOR EXAMPLE, WITHOUT HAVING GONE THROUGH THAT PROCESS, WHICH THEY'VE BEEN DOING PREVIOUSLY.
'CAUSE THERE HASN'T BEEN A CONTRACTED VENDOR PREVIOUSLY.
FIRE WAS RIGHT UP TO THAT $50,000 LAST YEAR.
WE DIDN'T GO OVER, BUT IT WAS RIGHT UP TO THAT 50,000.
AND SO THAT'S WHAT THIS BID IS PUSHING US SO THAT WHEN WE DO MAKE THAT LARGE PURCHASE AT THE BEGINNING OF THE YEAR THAT WE'RE IN COMPLIANCE, IF WE GO OVER THAT $50,000 CHIEF, ARE WE GOING TO GO OVER THE $50,000? WE'LL, THIS YEAR, BECAUSE OF THE EXTRA PERSONNEL WE HAVE AT THE BEGINNING OF THE YEAR OR THROUGHOUT THE YEAR, AFTER OCTOBER 1ST, WE GIVE AN ANNUAL ALLOTMENT TO OUR PERSONNEL.
AND QUITE FRANKLY, WE'RE ALREADY WAY BEHIND IN THE PROCESS BECAUSE NORMALLY WE SEND OUT THE ORDER FORMS TO OUR MEMBERS BACK IN SEPTEMBER.
SO THEN WHEN OCTOBER ONE HITS WE'RE, WE'RE READY TO PLACE THE ORDER, NOW WE'RE IN NOVEMBER, WE, JANUARY WE GOT NEW PERSONNEL, YOU KNOW, IN THE BUDGET.
SO THAT'S, YOU KNOW, WE HAVE PERSONNEL SERVICE AND EVEN LIGHTWEIGHT JACKETS.
AND THESE, THESE APPAREL COMPANIES
[00:40:01]
DON'T JUST STOP TONS OF THIS STUFF.AS YOU CAN IMAGINE, THERE'S ALL SORTS OF SIZES, ALL PERSONNEL CUSTOM TO MAKE THESE, I CAN'T, I MEAN, I CAN'T SPEAK FOR THE OTHER VENDORS ON THERE OR FOR THE OTHER DEPARTMENTS.
IS THAT WHO Y'ALL, Y'ALL USE? WE USE FOR THE MAJORITY OF OUR THINGS, NOT FOR EVERYTHING.
UH, BUT FOR THE OTHER ITEMS THAT ARE ON RFP FOR THE CONTACT, WE'LL BE ABLE TO GET OUR OTHER THINGS LIKE OUR, UH, COLLAR BRASS AND OUR BADGE MASKS STUFF.
BUT FOR THE DAILY UNIFORM, MOST OF
SO I CERTAINLY DON'T WANT TO ADD TO THE CONFUSIONS NOT, BUT THE POLICE APPAREL FOR EQUIPMENT AND UNIFORMS IS VERY SPECIFIC AND VERY RARELY WE, WE REACH OUT TO LOCAL VENDORS ALL THE TIME.
MATTER OF FACT, TAR, UH, UH, STAR CITY TACTICAL IS NOW DOING OUR, UH, THEY'RE THE DISTRIBUTOR FOR OUR, UH, BULLETPROOF VEST.
SO WE DO THAT ALL THE TIME TRYING TO FIND THE BEST POSSIBLE DEALS.
EVERYONE THAT WE TALK TO ROUTINELY CANNOT PROVIDE THE UNIFORMS THAT WE NEED AT THE RATE THEY DO.
THEY CAN'T DO IT AT THE PRICE THAT THESE OTHER PEOPLE CAN COMPETE WITH.
AND THEY, THE, THERE'S A NATIONWIDE BACK ORDER ON ALMOST ALL THESE THINGS THAT WE'RE THINKING, UH, TALKING ABOUT HERE.
AND THAT BECOMES A SPECIFIC PROBLEM FOR US THAT WE HAVE TO CONSTANTLY DEAL WITH.
SO THAT'S, THERE'S A LOT OF NUANCES TO THE ORDERING OF THIS EQUIPMENT.
AND, UH, WHEN WE'VE REACHED OUT TO LOCAL VENDORS IN THE PAST, THAT'S WHAT WE'RE MET WITH, IS THEY CAN'T MEET THE PRICE AND THEY CAN'T GET THE SUPPLY FOR US.
SO WE USE, AS YOU MIGHT GUESS, A PRETTY BIG OUTFIT OUT OF A ARLINGTON GA'S TO DO THAT.
AND GA'S IS THE ONE THAT'S BASED IN KENTUCKY, I'M ASSUMING? YES.
UM, SO WITH THAT, WITH THAT BEING SAID, UM, I, I DO, UM, I DO WANT TO WORK WITH YOU ON EX EXTENDING SOME TYPE OF A SOLUTION, BUT I, I DON'T THINK THAT THIS IS, THIS IS THE HILL I'M READY TO DIAL ON.
I FEEL LIKE APPROVING PUBLIC, THE PUBLIC SAFETY PORTION OF THIS I HAVE NO ISSUES WITH AND REALLY DIDN'T FROM THE VERY BEGINNING.
UTILITY, THESE PEOPLE OUT IN THE FIELD WHO'VE GOT PUBLIC FORCE PEOPLE OUT THE FIELD, THERE'S OTHER FOLKS WHO ARE OUT IN THE FIELD WHO ARE DEPENDENT UPON UNIFORMS AS WELL UP TO $50,000.
BUT WE ALREADY SAID THAT IT WAS 15% IS NON FIRST RESPONSE.
I THINK ALL THREE OF US THAT ARE HERE OTHER THAN YOURSELF TONIGHT ARE IN AGREEMENT THAT WE COULD LOOK AT THIS AND CREATE A POLICY TO, WE GIVE THE OPPORTUNITY FOR LOCALS TO BE INVOLVED IN IT MORE THAN THEY OUGHT IN TWO YEARS, OR AS THIS IS WRITTEN.
THEY CAN EXTEND THIS EVERY YEAR AFTER THE WAY THAT THIS IS WRITTEN AND PRESENTED.
IT'S A TWO YEAR CONTRACT AND IT CAN BE EXTENDED EVERY YEAR AFTER.
WELL, IT CAN BE, DOESN'T MEAN IT HAS TO BE.
WELL, SO WHAT ARE WE DOING IF WE APPROVE IT FOR TWO YEARS AND THEN THEY JUST KEEP EXTENDING IT OVER AND OVER AND OVER AND THEN WE NEVER GIVE THE LOCAL FO CHANCE? WELL, WE'RE THE ONES THAT EXTEND IT.
SO WE CAN SAY, NO, NO, NO,
LIKE TRACE PERFECTLY FINE WITH SITTING DOWN AND CREATING THIS, BUT DON'T THINK THAT IT'S THE HILL TO DIE ON TONIGHT.
JUST LIKE LAST WEEK I DIDN'T, OR TWO WEEKS AGO I DIDN'T THINK THE CAMERAS WERE THE HILL TO DIE ON ABOUT THE CEMETERY.
IT COMES BACK, IT COME BACK HILL FOR EXTENSION AFTER TWO YEARS.
YES, BUT ALSO THERE'S NOTHING TO SAY THAT YOU COULDN'T, LIKE AFTER A NEW POLICY IS PUT IN PLACE THAT NEW VENDORS COULDN'T APPLY AND THEY COULD BE AWARDED AND A PART OF THIS AGREEMENT TO WHERE THERE'S ADDITIONAL APPAREL VENDORS IF THEY QUALIFY, BUT IT'S FIF IT'S NOT GONNA GO, IT SHOULDN'T GO OVER THE 50,000 FOR THE OTHER DEPARTMENTS.
SO THEY CAN STILL JUST KEEP ORDERING FROM WHEREVER.
IS PARKS GONNA BUY $52,000 IN SHIRTS? DON'T KNOW.
BUT IF IT'S UNDER $50,000, IT'S NOT THE CITY COUNCIL'S RESPONSIBILITY TO GO MICROMANAGE EACH INDIVIDUAL DEPARTMENT AND WHAT THEY'RE ORDERING.
THAT'S THE, WE HAVE A PURCHASING DEPARTMENT AND WE HAVE PEOPLE THAT THAT'S WHAT THEY DO AND THAT'S WHAT THEY RUN.
THAT'S, I MEAN, IT'S JUST TO THE POINT THAT I UNDERSTAND WHAT YOU'RE TRYING TO GET, YOU'RE TRYING TO GET LOCAL PEOPLE TO GET THE JOB.
THIS IS TO REMOVE THAT $50,000 PART OF IT THOUGH TOO, SO THEY CAN JUST GO STRAIGHT TO 'EM THAT THEY HAVE TO USE THESE, THESE VENDORS, THESE VENDORS, THEY, IT, EVEN IF IT'S UNDER THE 50, THEY HAVE TO USE THESE VENDORS.
[00:45:01]
THE POINT THAT I'M TRYING TO MAKE RIGHT HERE, IS THAT IF WE APPROVE THIS TWO YEAR DEAL RIGHT NOW, THESE THREE VENDORS HAVE TO BE USED FOR REGULAR APPAREL THAT PLENTY OF LOCAL COMPANIES CAN MAKE.SO IT'S TAXPAYER MONEY GOING AGAIN TO DALLAS, MINNESOTA, RED OAK AND FORT WORTH THAT'S NOT PUBLIC SAFETY RELATED.
I'M, I'M NOT GONNA GET IN THE HABIT OF GOING THROUGH EVERY SINGLE CONTRACT AND WE PICK OUT EACH INDIVIDUAL ITEM THAT'S ON DIFFERENT ONES AND SAY, OKAY, THIS ONE WE NEED TO DO THIS AND ON THIS ONE WE NEED TO DO THAT.
THAT'S WHY THEY HAVE THE PROCESS WHERE YOU GO THROUGH AND YOU GET YOUR APPROVED VENDORS, YOU BUY THROUGH THE APPROVED VENDORS THAT YOU HAVE.
IF YOU WANT TO CHANGE YOUR APPROVED VENDORS, THEN YOU DO IT IN THE, IN THE PROCESS.
BUT YOU DON'T JUST GO, I, I DON'T AGREE WITH THAT.
SO I DO WANT TO GET THE BEST PRICE.
I DO WANNA LET PEOPLE FROM WAXAHATCHEE GET IN THERE IF THEY CAN POSSIBLY GET IN THERE, BUT WE'RE NOT EVEN NOTIFYING THEM LIKE THEY DON'T KNOW AND WE'RE NOT GOING TO GO, WE ARE NOTIFYING THEM EVERY SINGLE ONE THEY HAVE.
THEY JUST ARE NOT, THEY HAVE NOT COME ACROSS WHAT IS LEGALLY MANDATED TO DO.
AND I MEAN, IF, IF I'M JUST SAYING IF I WAS A VENDOR AND I HAD, I HAD JUST SOMETHING THAT I COULD, UH, UH, OFFER TO THE CITY, I WOULD, I WOULD ALSO, ONE, I AGREE WITH YOU, IT'S NOT GONNA HURT TO PUT ANYTHING OUT THERE ON SOCIAL MEDIA, BUT I THINK IS MR. WRIGHT SAID IT'S INCUMBENT UPON THEM TO ALSO BE MORE AGGRESSIVE IN MARKETING THEIR WARES AND ESPECIALLY IN THE, IN THE TOWN.
IF THEY COULD GO TO, OR WHATEVER THIS, WHICHEVER CITY DEPARTMENT OR, OR, OR THE CHIEFS OR WHATEVER AND SAY, HEY, IF THERE'S SOMETHING COMING UP, LET ME KNOW ABOUT IT OR I'D LIKE TO BE ABLE TO, TO SHOW YOU WHAT I HAVE SO WE, YOU KNOW, WHAT WE HAVE.
UM, BUT SO I, I THINK IS, IT'S BEEN SET UP HERE.
I THINK EVERYBODY'S AMENABLE TO CREATING A NEW PROCESS.
UM, BUT AS IT RELATES TO THIS, I BELIEVE WE HAVE A MOTION, MR. MERRI AND AS TO TABLING IT.
UM, ARE YOU NOT MR. MAYOR, MR. MAYOR PRO TEM, ARE YOU GOING TO, UH, WE HAVEN'T HAD A SECOND.
WE, I WOULD, I WOULD LIKE TO, I WOULD LIKE TO RENEW WHAT YOU'RE, I WOULD LIKE TO AMEND THE MOTION.
SO ON ITEM G, I WOULD LIKE TO APPROVE THE TWO VENDORS FOR PUBLIC SAFETY SO AS NOT TO DELAY THEIR PROCESSES, UH, THE CONTRACT FOR THE TWO VENDORS FOR PUBLIC SAFETY, SO AS NOT TO DELAY THEIR PROCESSES, I WOULD LIKE TO TABLE THE FOUR VENDORS AND THE CONTRACTS ASSOCIATED, UM, UNTIL JANUARY 6TH, UNLESS OTHERWISE AGREED UPON BY COUNSEL DURING A WORKSHOP.
UM, SO THAT WE CAN HAVE FURTHER DISCUSSION AND POTENTIALLY SEND THAT BACK OUT FOR RFQ.
IS THERE A SECOND? IS THERE A SECOND? THE MOTION DIES FOR THE LACK OF A SECOND.
I MOVE TO AWARD THE CONTRACT SET FORTH UNDER ITEM G UNDER THE CONSENT AGENDA FOR CITY UNIFORM AND APPAREL ITEMS AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS.
COULD I ASK THAT YOU ADD TO THAT, THAT WE WILL HAVE A MEETING AND DISCUSS, AND I WILL AMEND IT THAT, THAT COUNSEL WILL SCHEDULE A MEETING, UM, TO FURTHER REVIEW AND MODIFY AS DEEMED NECESSARY BY COUNSEL.
UM, ADDITIONAL ASPECTS OF THE BIDDING PROCESS IN EXCESS OF WHAT IS REQUIRED UNDER STATE AND STATE LAW AND CITY ORDINANCE.
IS THERE A SECOND TO THAT? SECOND, ARE THESE CONTRACTS AT, WILL I HAVE A MOTION AND A SECOND? ALL IN FAVOR RAISE, RAISE YOUR RIGHT HAND ALL AGAINST OR LEFT PASSES.
THREE TO ONE AND WE WILL MOVE ON TO MICHAEL.
ARE THOSE CONTRACTS AT WILL? I DON'T KNOW WHAT YOU MEAN.
CAN THEY BE TERMINATED AT WILL CAN BE TERMINATED IF, IF THEY WILL.
IT'S, IF THEY DON'T PERFORM, CERTAINLY WE COULD STRIKE THEM FOR NON PERFORMANCE.
THEY SUBMITTED STANDARDS AND IF THEY DON'T MEET THOSE STANDARDS, THEN, THEN YES, WE JUST CEASED TO UTILIZE THOSE VENDORS.
MR. SMITH, DO YOU HAVE A HONORARY COUNSEL MEETING? NOPE.
[00:50:01]
MEMBER TONIGHT.[7. Present Proclamation proclaiming November 20, 2024 as “GIS Day”]
TO NUMBER SEVEN.PRESENT A PROCLAMATION FOR CLAIMING NOVEMBER 20TH, 2024 AS GIS DAY, WHERE THE CITY OF WAXAHATCHEE RECOGNIZES THAT AN UNDERSTANDING USE AND APPLICATION OF GEOSPATIAL TECHNOLOGY IS CRUCIAL TO OPERATING OUR INFRASTRUCTURE, SUSTAINING OUR NATURAL RESOURCES, AND STIMULATING ECONOMIC GROWTH, THUS BENEFITING THE WELFARE OF THE GENERAL PUBLIC THROUGHOUT WAXAHATCHEE.
AND WHEREAS GEOGRAPHIC INFORMATION SYSTEMS, GIS TECHNOLOGY ALLOWS US TO SEE AND MODEL COM COMPLEX RELATIONSHIPS AND PATTERNS TO MORE INTELLIGENTLY RESPOND.
AND WHEREAS THERE IS A, A NEED TO PROMOTE GIS AWARENESS, EDUCATION, AND TECHNICAL TRAINING TO USE THIS RAPIDLY DEVELOPMENT DEVELOPING TECHNOLOGY TO ITS FULL POTENTIAL.
AND WHEREAS THE CITY OF WAXAHATCHEE ACKNOWLEDGES THOSE THAT HAVE CHOSEN GIS AS THE PROFESSION OR AS PART OF THEIR DISCIPLINE TO IMPROVE THE LIVES OF OUR CITIZENS.
AND WHEREAS TO RECOGNIZE AND SUPPORT THE EFFORTS OF NONPROFITS WHO WORK ON ACTIVITIES TO IMPROVE CONSERVATION, HUMAN SERVICES AND VARIOUS HUMANITARIAN EFFORTS TO BETTER OUR WORLD.
AND WHEREAS HAVING A DAY OF GIS ACTIVITIES OPEN TO STUDENTS, CITIZENS, AND GOVERNMENT LEADERS WILL HELP PROMOTE STEM EDUCATION AND INSPIRE OTHERS TO A HIGHER CALLING TO USE TECHNOLOGY FOR GOOD.
AND WHEREAS THE CITY OF WAXAHATCHEE IS COMMITTING TO UTILIZING GI S TO INFORM DECISION, DECISION MAKING AND BETTER SERVICE TO ITS RESIDENTS AND MAKING USEFUL GEOGRAPHIC INFORMATION OPEN AND EASILY AVAILABLE TO THE PUBLIC AS A PLATFORM FOR INNOVATION NOW, THEREFORE, BILLY WALLACE, MAYOR OF WALKS THE CITY OF W OUT YOU ALONG WITH THE ENTIRE CITY COUNCIL DO HEREBY PROCLAIM NOVEMBER 20TH, 2024 AS GIS DAY PROCLAIMED THIS 18TH DAY OF NOVEMBER, 2024.
WE HAVE JAMES AND NEFA HERE TONIGHT FOR THE GIS DEPARTMENT.
I'D LOVE TO GET A PICTURE WITH YOU THAT'S HUSTLE.
[8. Recognize Madeline Bracken as the Keep Waxahachie Beautiful Advocate of the Year and receive a presentation on the Keep Waxahachie Beautiful program ]
TO ITEM NUMBER EIGHT.RECOGNIZE MADELINE BRACKEN AS THE KE ACHI BEAUTIFUL ADVOCATE OF THE YEAR AND RECEIVE A PRESENTATION ON THE KEEP WAXAHATCHEE BEAUTIFUL PROGRAM.
AND COUNSEL, I'M VERY PROUD TO SHARE WITH YOU TONIGHT THAT OUR COMMITTEE'S CHAIR FOR KE WA ATCH BEAUTIFUL MADELINE BRACKEN HAS, UH, BEEN HONORED WITH THE PARKS ADVOCATE OF THE YEAR AWARD THROUGH TEXAS RECREATION AND PARK SOCIETY.
UH, THROUGH HER EFFORTS, THEY PICKED UP NEARLY 3000 POUNDS OF TRASH OFF OF OUR STREETS THIS YEAR AND MADE WA ACHI A EVEN MORE BEAUTIFUL PLACE TO LIVE.
SO IF YOU DON'T MIND, UM, PRESENTING HER WITH THE AWARD AND GETTING A PICTURE PICTURE WITH US, WE'D APPRECIATE IT.
AND, UM, NOW MADELINE'S GONNA SHARE WITH YOU A LITTLE BIT OF A REVIEW OVER THE PAST YEAR.
I WOULD ALSO LIKE TO INVITE, WE HAVE TWO WONDERFUL OTHER COMMITTEE MEMBERS.
I WOULD LIKE TO INVITE THEM TO STAND WITH ME IF THEY WOULD LIKE TO PRESENT THE NUMBERS FROM TODAY.
THEY'RE A MAJOR PART OF THE COMMITTEE.
HE JUST JOINED LAST TIME, SO MAYBE NEXT YEAR.
BUT THIS, YOU, YOU DON'T HAVE TO ONLY, OKAY.
HE'S ANOTHER COMMITTEE MEMBER.
SO FIRST SLIDE, KEEP WALKS AT YOU.
A YEAR IN REVIEW, THIS IS SOME OF OUR PHOTOS, WE'RE JUST GONNA SCROLL DOWN A LITTLE BIT.
SOME OF THE INITIATIVES WE HAD THIS YEAR IS WE INTRODUCED SOMETHING CALLED THE CLEANUP CLOSET.
IT, THIS IS SOMETHING WHERE WE PARTNERED WITH PARKS AND REC AND CODE COMPLIANCE DEPARTMENT.
WE PROVIDED FREE CLEANUP EQUIPMENT
[00:55:01]
TO OUR COMMUNITY MEMBERS.AND THIS IS SOMETHING, YOU KNOW, IF YOU'RE PART OF A CHURCH GROUP, A CLUB, UH, WE HAD A HOMESCHOOL GROUP WITH 50 YOUTH JUST ON FRIDAY.
THEY CAN COME BORROW THE EQUIPMENT FROM THE PARKS AND REC DEPARTMENT AND CLEAN UP AN AREA.
IT WAS REALLY, IT'S BEEN VERY EFFECTIVE.
WE ALSO HAD TWO COMMUNITY WIDE CLEANUPS.
WE HAD OUR SPRING CLEANUP AND OUR FALL CLEANUP.
THEY ORGANIZED TWO SUCCESSFUL COMMUNITY WIDE CLEANUPS, WHICH WE WOULD LIKE TO BECOME A BIANNUAL EVENT.
SO WE HOPE NOT ONLY TO DO THIS THIS YEAR, BUT ALSO MAKE THIS HAPPEN EVERY SINGLE YEAR JUST TO BE ABLE TO KEEP WALKS OF HATCHIE BEAUTIFUL.
WE MOBILIZED OVER 80 VOLUNTEERS TOTAL AND WE REMOVED OVER 1,622 POUNDS, 0.2 POUNDS OF TRASH.
WE DO ACTUALLY WEIGH IT TO MAKE SURE THAT WE'RE BEING VERY ACCURATE IN OUR ACCOUNTING
UM, AND THIS IS FROM THE WATERWAYS, PARKS AND OUR STREETS.
WITH THESE TWO COMBINED EFFORTS THAT THE COMMITTEE STARTED THIS YEAR, UH, 2024, WE WERE ABLE TO REMOVE $2,773.
I MEAN 2, 2 73 POUNDS, 0.2 POUNDS, AND THE YEAR ISN'T OVER AGAIN.
WE JUST HAD A CLEANUP FRIDAY THAT THOSE NUMBERS WERE NOT INCLUDED AND WE DO CONTINUE TO HAVE SMALL ORGANIZATIONS REACH OUT TO US TO UTILIZE THAT CLEANUP CLOSET.
ALSO, IN PARTNERSHIP WITH THE PARKS AND REC DEPARTMENT, WE HAD A TREE GIVEAWAY FOR TEXAS ARBOR DAY, WHERE WE WERE ABLE TO DISTRIBUTE A HUNDRED TREES TO COMMUNITY MEMBERS.
AT THIS EVENT, WE HAD AN EDUCATION ARM WHERE WE HAD, UH, CHRIS FROM THE PARKS AND REC DEPARTMENT ABLE TO GIVE CITIZENS A GUIDANCE ON HOW TO TAKE CARE OF THEIR NEW TREES.
HERE YOU HAVE SOME VERY HAPPY CITIZENS,
FINANCIAL STEWARDSHIP, KEEP WALKS.
CURRENTLY HAS A BUDGET OF $5,000, BUT WE WERE ABLE TO DO ALL THIS DESPITE A SMALL GOV, UH, DESPITE A SMALL BUDGET BECAUSE WE SECURED TWO GRANTS FROM KEEP TEXAS BEAUTIFUL, WHICH WE WERE ABLE TO GET ALL OF THE SUPPLIES PROVIDED THROUGH THIS GRANTS.
UH, WE PARTNERED WITH LOCAL BUSINESSES FOR FOOD DONATIONS, AND SO WE REALLY COST THE CITY OF WAXAHATCHEE, THE CITY, THE CITIZENS OF WAXAHATCHEE.
WE ALSO HAD DUMPSTER DAYS, THANKS TO THE PARKS AND REC DEPARTMENT AS WELL.
AND THIS IS JUST AN, UH, AN EVENT WE HAVE EVERY SPRING THAT WE'LL CONTINUE TO DO WHERE CITIZENS CAN BRING, UM, EXCESS GARBAGE AND BULK HERE AND BE ABLE TO DROP THINGS OFF.
I DON'T HAVE THE EXACT POUNDAGE.
I WASN'T AT THIS LOCATION, I WAS AT THE, THE, THE CLEANUP LOCATION.
SO HOPEFULLY NEXT YEAR WE HAVE MORE NUMBERS ON IT.
AND ALL OF THIS WOULDN'T BE POSSIBLE.
I KNOW WE EVEN HAD SOME CITY COUNCIL MEMBERS AT OUR LAST LITTER CLEANUP AND THAT WAS WONDERFUL, BUT IT WOULDN'T BE POSSIBLE WITHOUT INCREDIBLE VOLUNTEERS.
WE HAVE CITIZENS WHO ARE EXCITED TO HELP.
WE HAVE BUSINESSES WHO WHEN WE DIDN'T INVITE THEM TO THE SPRING CLEANUP, THEY SHOWED UP AND THEY'RE LIKE, WHY DIDN'T YOU PUT UP A FLYER IN MY STORE? AND SO WE HAVE PEOPLE WHO ARE EAGER TO, UM, TO BE PART OF THIS NEW, AN EXISTING ORGANIZATION, BUT AS WE'RE STARTING MORE REGULAR EVENTS TOGETHER, WE ARE MAKING A DIFFERENCE.
THE LAST ONE THAT YOU HAD OUT BY THE FIRE STATION
[9. Public Hearing on a request by Claudio Segovia, Johnson Volk Consulting, for a Plat of Oasis at North Grove Phase 2, 130 residential lots and 2 open space/common area lots, being 34.590 acres, located west of 2004 Vista Way, situated in the Henry Sange Survey, Abstract 1009, an addition to the City of Waxahachie (Property ID 179059) – Owner: Bloomfield Homes LP (SUB-205-2024)]
NUMBER NINE, PUBLIC HEARING ON A REQUEST FOR CLAUDIO SEGOVIA JOHNSON VOL CONSULTING FOR A PLAT OF OASIS AT NORTH GROVE PHASE TWO, 130 RESIDENTIAL LOTS AND TWO OPEN SPACE, COMMON AREA LOTS BEING 34.590 ACRES LOCATED WEST OF 2004 VISTA WAY, SITUATED IN THE HENRY SANDS SURVEY, ABSTRACT 1 0 0 9.IN ADDITION OF THE CITY OF WAXAHATCHEE PROPERTY ID 17 9 5 0 5 9.
OWNER BLOOMFIELD HOMES LP, SUB 2 0 5 DASH 2 2 2 0 24.
JENNIFER, THANK YOU MAYOR PROTE.
COUNSEL, AS YOU NOTED, THE ITEM THAT'S BEFORE YOU IS PLA ACREAGE OF THE PROPERTY IS 34.59 ACRES IN SIZE.
UM, THIS PARTICULAR PLAT IS FOR 130 RESIDENTIAL LOTS.
UH, THE LOTS DO CONFORM WITH THE APPROVED NORTH GROVE, UH, PLAN DEVELOPMENT.
UM, BUT THIS PARTICULAR ITEM THAT'S BEFORE YOU IS A PETITION FOR RELIEF WAIVER, UM, VERY SIMILAR TO A RELIEF WAIVER THAT YOU GRANTED IN 2022 REGARDING THE, UM, REDUCTION OF THE RIGHT OF WAY FROM 60 FEET TO 54 FEET.
UH, STAFF HAS NO CONCERNS REGARDING THE REQUEST THAT'S BEFORE YOU AND ACTUALLY THE RIGHT OF WAY WILL BE CONSISTENT, UM, ALONG THIS PORTION OF THE PLAT.
[01:00:01]
IT WILL BE CONSISTENT.WHAT WITH, WITH, WITH WHAT HAS BEEN PREVIOUSLY APPROVED.
THIS PARTICULAR ITEM WAS BEFORE PLANNING AND ZONING COMMISSION ON THE 12TH OF NOVEMBER, P AND Z RECOMMENDED APPROVAL VIA A SIX ZERO VOTE AND STAFF IS ALSO RECOMMENDING APPROVAL AND STAFF.
WE ARE AVAILABLE IF YOU HAVE ANY QUESTIONS.
IF THERE'S ANYONE HERE IN THE AUDIENCE THAT WOULD LIKE TO SPEAK ON THIS SUBJECT, ANYONE SEEING NO ONE WILL CLOSE THE PUBLIC HEARING.
DOES ANY OF YOU GUYS HAVE ANY COMMENTS OR QUESTIONS? NO, SIR.
OTHER THAN WA HEDGEWOOD DRIVE IS GONNA CHANGE TO PRINT AND MAPLE WAY THROUGH, BUT DOESN'T MAKE MUCH SENSE TO ME.
SO WE CLOSED THE PUBLIC HEARING.
[10. Consider approval of SUB-205-2024]
A MOTION? I MOVED TO APPROVE SUV 2 0 5 2 0 2 4 APPLIED OF OASIS AT NORTH GROVE PHASE TWO AND THE ASSOCIATED PETITION FOR RELIEF WAIVER SUBJECT TO THE CONDITIONS OF THE STAFF REPORT AUTHORIZING THE MAYOR AND OR CITY MANAGER TO SIGN ALL NECESSARY DOCUMENTS.ALL IN FAVOR? RAISE YOUR RIGHT HAND.
[11. Public Hearing on a request by Matthew Smith, Darwood Partners, for a Specific Use Permit (SUP) for a Convenience Store and Gasoline Sales use within a General Retail zoning district located at the northwest corner of Broadhead Road and Garden Valley Parkway (Property ID 242234) – Owner: WP Legacy LTD (ZDC-139-2024)]
MOVED.ITEM 11, ITEM 11 IS, HAS BEEN, UH, REQUESTED TO BE MOVED TO THE DECEMBER 2ND CITY COUNCIL MEETING.
I NEED A MOTION TO CONTINUE THIS PUBLIC HEARING INTO THE SECOND MAYOR PROTI.
I MOVE TO CONTINUE PUBLIC HEARING FOR ZDC 1 39 20 24 TO CITY COUNCIL MEETING ON DECEMBER 2ND, 2024.
ALL IN FAVOR? RAISE YOUR RIGHT HAND.
[13. Public Hearing on a request by Rebeca Vera, for a Specific Use Permit (SUP) for a ShortTerm Rental use within a Single-Family-2 (SF-2) zoning district located at 513 West 2nd Street (Property ID 171958) – Owner(s): Becman Properties, LLC (ZDC-192-2024)]
13 IS A PUBLIC HEARING ON A REQUEST BY REBECCA VERA FOR A SPECIAL USE PERMIT FOR A SHORT-TERM MINE USE WITHIN A SINGLE FAMILY TWO ZONING DISTRICT LOCATED AT FIVE 13 WEST SECOND STREET.OWNER OF BECKMAN PROPERTIES L-L-C-Z-D-C 1 9 2 2 2 4.
COUNSEL, THE ITEM THAT'S BEFORE YOU, AS YOU NOTICE IS, IS A SPECIFIC USE PERMIT FOR SHORT-TERM RENTAL USE.
THE ACREAGE OF THE SUBJECT PROPERTY IS 0.3 0.231 ACRES IN SIZE.
CURRENTLY ON SITE THERE'S A SINGLE FAMILY DWELLING UNIT OF 1,409 SQUARE FEET.
UH, THE APPLICANT HAS PROVIDED INFORMATION REGARDING THE SITE PLAN AND I'LL GO THROUGH THAT IN JUST A MOMENT.
WE HAVE NOT HAD ANY NUISANCE RELATED CALLS, UM, IDENTIFIED BY WAXAHATCHEE PD.
EMERGENCY CONTACT IS LOCATED DIRECTLY ADJACENT TO THE SUBJECT PROPERTY AND ECA DOES NOT IDENTIFY THE SUBJECT PROPERTY AS A HOMESTEAD.
UH, THE APPLICANT AS I NOTED, HAS PROVIDED A A SITE PLAN AS WELL AS A FLOOR PLAN FOR THE SUBJECT PROPERTY WITH AMPLE AREA, UM, FOR THE REQUIRED TWO PARKING SPACES.
ALSO LIKE TO NOTE, WE'VE RECEIVED 17 LETTERS OF SUPPORT AND FIVE LETTERS OF OPPOSITION REGARDING THE SPECIFIC USE PERMIT THAT'S BEFORE YOU AND WE'VE IDENTIFIED THOSE, UM, IN THE EXHIBIT ON THE SCREEN.
THIS PARTICULAR ITEM WAS BEFORE PLANNING AND ZONING COMMISSION ON THE 12TH OF NOVEMBER.
P AND Z RECOMMENDED APPROVAL, UM, FOR THE SPECIFIC USE PERMIT AND STAFF HAS PROVIDED OPTIONS FOR MOTIONS FOR YOU THIS EVENING.
I WOULD ALSO LIKE TO NOTE THAT THE OPERATOR ALSO HAS A, AN ADDITIONAL, UM, SHORT-TERM RENTAL, UM, THAT HAS RECEIVED SPECIFIC USE PERMIT APPROVAL.
UM, THEY'VE REGISTERED THE PROPERTY AND THEY'VE ALSO BEEN PAYING THEIR HOT TAX FOR THEIR PREVIOUSLY APPROVED, UM, SHORT TERM RENTAL.
JUST WOULD LIKE TO NOTE THAT FOR THE RECORD.
IF ANYONE WOULD LIKE TO SPEAK ON THE SUBJECT.
SEEING NO ONE, WE'LL CLOSE THE PUBLIC HEARING.
AND GUYS, DO ANYBODY HERE HAVE ANYTHING, ANY QUESTIONS OR I JUST HAVE SOMETHING QUICK? UH, HEY MICHAEL, ON THE, ON THE UPCOMING WORKSHOP TO DISCUSS THE BID PROCESS, CAN WE ALSO ADD SOMETHING IN THERE? UM, AN ITEM THAT WE CAN, WE CAN KIND OF REVIEW AND FURTHER DISCUSS OUR STR ORDINANCE, UM, SO WE CAN MAKE NEEDED CHANGES THAT WE'VE KIND OF SEEN THROUGHOUT, UM, AND THROW AWAY, THROW AROUND THE IDEA OF POTENTIALLY HAVING, UM, 'CAUSE REALLY THE ONLY CONCERN I'VE SEEN AND I DON'T
[01:05:01]
HAVE A CONCERN WITH THIS ONE, UM, IS, HAS BEEN THE PROXIMITY TO A SCHOOL.SO MAYBE THAT'S SOMETHING THAT, THAT, THAT WE COULD CONSIDER ADDING TO THE ORDINANCE THAT THE STR CAN'T BE WITHIN SO MANY FEET OF A SCHOOL.
UM, BUT JUST TO FURTHER DISCUSS THE STR ORDINANCE ITSELF.
ALRIGHT, I, UM, I AGREE WITH COUNCILMAN SMITH.
UM, WE DO NEED A WORKSHOP BECAUSE, UH, AT SOME POINT WE, WE NEED TO HAVE A DEFINITION OF, OF WHAT WE'RE GONNA DO WITH, WITH REGARDS TO DENSITY.
SO THAT'S THAT, THAT'S, WE CAN KILL THOSE TWO BIRDS WITH ONE STONE.
I HOPE HEARTEDLY AGREE AS WELL THAT THAT'S NEEDED.
WASN'T THERE SOMETHING ABOUT A NOTE CARD TOO? WE NEEDED TO ADDRESS THE NOTE CARD ON THE FRONT OF THE, ON THE FRONT OF LIKE THE HOUSE OR SOMETHING.
DOES ANYBODY HAVE ANY COMMENTS TO THIS SPECIFIC ITEM? SEEING NONE THE PUBLIC HEARING IS CLOSED.
[14. Consider proposed Ordinance approving ZDC-192-2024]
APPROVE IT.SO DO I HAVE A MOTION I MOVE TO APPROVE ZDC DASH 1 92 DASH 2024.
A SPECIFIC USE PERMIT FOR SHORT TERM RENTAL USE SUBJECT TO THE CONDITIONS OF THE STAFF REPORT AUTHORIZING THE MAYOR AND OR CITY MANAGER TO EXECUTE ALL DOCUMENTS ACCORDINGLY.
ALL IN FAVOR? RAISE YOUR RIGHT HAND OPPOSED PASSES.
[15. Consider contract with Capco Telecom, LLC for fiber infrastructure enhancement projects]
NUMBER 15, CONSIDER CONTRACT WITH CAPCO TELECOM LLC FOR FIBER INFRASTRUCTURE ENHANCEMENTS PROJECTS.MR. CUNNINGHAM? GOOD EVENING MAYOR PRO TEM COUNCIL MEMBERS, THANK YOU FOR HAVING ME HERE TONIGHT.
SO, UH, I AM HERE TO TALK TO YOU THIS EVENING AROUND THE FIBER PROJECTS AND PROPOSING THE CONSTRUCTION AND BUILD OUT OF THESE FIBER PROJECTS TO GET IT IN PARK AS WELL AS THE CITY CEMETERY.
UM, A FEW ITEMS THAT I BULLETED OUT OF REASONS WHY WE'D LIKE TO PROVIDE THIS INFRASTRUCTURE TO THESE LOCATIONS.
UH, ONE OF THEM IS WE DO HAVE TWO CITY FACILITIES OR TWO BUILDINGS AT EACH ONE OF THOSE, UH, THAT ARE PARKS AND RECS BUILDINGS THAT WE HAVE PHONES LOCATED AS WELL AS COMPUTERS.
UH, THAT'S, THAT'S ONE THING THAT WE'D LIKE TO BUILD, TO PROVIDE INFRASTRUCTURE, THOSE LOCATIONS.
UM, WE ALSO ARE, YOU KNOW, WE TALK A LOT ABOUT SECURITY AND WANTING TO PROVIDE OPPORTUNITIES FOR ADDITIONAL SECURITY CAMERAS, DOOR ACCESS CONTROL FUNCTIONS AS WELL, UM, AROUND AT, AT CITY FACILITIES ALL OVER.
UM, SO THIS IS ANOTHER OPPORTUNITY THAT WE CAN PROVIDE ENHANCED DATA SERVICES TO AN AREA THAT POINT TO POINT.
WIRELESS IS REALLY NOT AN OPTION FOR US BASED ON THE DENSITY OF TREES AND THE HEIGHT.
UM, IT'S JUST, IT'S, IT'S LOW.
IT'S, IT'S A POINT WHERE IT'S HARD TO GET POINT TO POINT WIRELESS CONNECTIVITY.
SO FIBER WOULD BE ABLE TO ENHANCE THAT, THOSE CONNECTIVITY SPEEDS TO THOSE LOCATIONS.
UM, ANOTHER REASON WE, UM, WITH OUR WONDERFUL PARTNERSHIP WITH WASATCH, ISD THROUGH AN INTERLOCAL AGREEMENT, UH, THEY PROVIDE US WITH A LOT OF INFRASTRUCTURE TO CERTAIN FACILITIES AROUND THE CITY.
AND THEY DO HAVE A FACILITY THERE NEXT TO THE CEMETERY AT RICHARDS PARK THAT THEY'RE EAGERLY HOPING TO GET.
SO THEY CAN DO STREAMING SERVICES AS WELL AS DO OTHER MEDIA SERVICES TO RICHARDS PARK TOO.
UM, ANOTHER THING I HAD A MEMBER FROM A, UM, I, I THINK IT WAS, UH, A, UM, MEMBER OF A BOARD OF CHAUTAUQUA CALL ME, UH, WANTING TO TALK ABOUT STREAMING SERVICES TO THE CHATAUQUA.
THIS WOULD ALSO BE ANOTHER FACILITY THAT WE COULD BE ABLE THAT'S RIGHT THERE THAT WE COULD BE ABLE TO PROVIDE FIBER SERVICES TO FOR STREAMING CONCERTS OR WHATNOT AS WELL.
AND THEN THE, UH, THE FINAL THING IS, IS VERY IMPORTANT TO US BECAUSE WE'VE SPENT A LOT OF MONEY AND TIME AND DONE A LOT OF WORK IN BUILDING AN ENTERPRISE GRADE NETWORK HERE THROUGHOUT THE CITY.
AND WHAT OUR ULTIMATE GOAL IS, IS THAT WE CAN REACH ALL ASPECTS NORTH, SOUTHEAST WEST AND BE ABLE TO BUILD, CONTINUE TO BUILD THIS ENTERPRISE NETWORK WHERE WE HAVE COMPLETE RINGS OF REDUNDANCY.
SO IF YOU HAVE, WE HAVE AREAS OF DEAD SPOTS.
IF WE HAVE CUT FIBERS IN CERTAIN LOCATIONS, WE CAN REROUTE TRAFFIC OUT AND TAKE IT OUT THROUGH THE OTHER SIDE OF TOWN.
SO THAT'S ANOTHER GOAL IS THAT WE CAN BE ABLE TO CONTINUE TO GROW AND ENHANCE THAT FIBER INFRASTRUCTURE AT OTHER PORTIONS OF, OF THE CITY.
SO THAT'S, THAT'S ALL I HAVE FOR YOU THIS EVENING.
ANY QUESTIONS? I THINK THIS WAS MOVED TO TODAY'S 'CAUSE MR. SMITH HAD SOME OKAY, SURE.
YEAH, HE'S, UH, MOST OF THEM WERE ANSWERED.
IT WAS JUST THAT IT WAS VERY VAGUE IN THE PACKET THE LAST TIME.
UM, AND I, AND I WANTED TO ENSURE THAT WE WERE GOING TO WORK WITH THE SCHOOL DISTRICT FOR, UH, THE
[01:10:01]
PARK THERE.UM, ARE WE ALSO GOING TO PROACTIVELY INCLUDE, UM, RUNNING ADDITIONAL, ADDITIONAL CONDUIT FOR, UM, LIKE AN AT AND T TO COME BEHIND AND RUN, UM, SOME KIND OF PUBLIC FIBER NETWORK IF THEY NEED TO? UM, OUR GOAL FOR THE CITY IS EVERYWHERE THAT WE'RE RUNNING, THAT WE'RE BUILDING INFRASTRUCTURE.
AND, AND WHEN I SAY INFRASTRUCTURE, I'M TALKING ABOUT WATER, SEWAGE, YOU KNOW, ANY WATER LINES.
OUR GOAL IS TO TRY TO BUILD A DATA CONDUIT PATHWAY AS WELL.
UH, 'CAUSE THAT'S GONNA CO CUT COSTS EXTENSIVE, YOU KNOW, TREMENDOUSLY IN THE FUTURE FOR US, INSTEAD OF HAVING TO DO POLE CONTACTS AND RUN FIBER ALONG THE POLES OR DO BORINGS AND GO UNDERGROUND, IF WE HAVE THAT CONDUIT LAID FOR CITY USE, THAT'S GONNA SAVE A LOT OF MONEY IN THE FUTURE.
SO WE WORK ON ALL THESE PROJECTS WITH THE WATER DEPARTMENT, ET CETERA, TO BE ABLE TO BUILD THAT INFRASTRUCTURE AS WELL.
AT AND T AS A FOR-PROFIT ORGANIZATION, IT'S THEIR GOAL TO BE ABLE TO FOLLOW INTO THESE NEIGHBORHOODS AS WELL.
SO I THINK WHAT YOU'LL NOTICE IS THAT WHEN THESE DEVELOPMENTS COME IN, AT AND T'S ARE FOLLOWING ALONG AS WELL AS SPECTRUM IN THIS AREA.
THOSE ARE KIND OF THE TWO MAIN PLAYERS FROM WHAT I CAN SEE.
WOULDN'T IT BE BENEFICIAL TO OUR RESIDENTS TO GO AHEAD AND RUN THAT EXTRA CONDUIT TO HELP ENCOURAGE THOSE BUSINESSES TO, TO COME IN AND PROVIDE THE FIBER? I THINK THEY ALREADY ARE.
I THINK, I THINK AT TI THINK THAT THOSE COMPANIES ARE ALREADY BUILDING THAT INFRASTRUCTURE OUT IN THOSE LOCATIONS.
BUT IF WE'RE GONNA HAVE IT DUG UP, WHY NOT JUST PUT DOWN ANOTHER CONDUIT? THEY HAVE THEIR OWN ROUTES THOUGH, DON'T THEY CHRIS? I MEAN, WHAT'S THAT? I'M SORRY.
THEY HAVE THEIR, THEY HAVE THEIR OWN ROUTING.
THEY DON'T NECESSARILY FOLLOW OUR SAME ROUTES AS SERVING.
I MEAN WE, WE GO SERVING, WE GO BEST PATH FOR THE CITY.
THEY'RE, THEY'RE GOING, THEY'RE BASING OFF DENSITY.
THEY'RE LOOKING FOR HIGH POPULATIONS IS WHAT THEY'RE LOOKING FOR.
SO THEY KIND OF BASE THEIR ROUTES OFF THE NUMBERS SIDE.
WE BASE IT OFF OF, UH, I CAN SEE YOUR POINT AND WHAT YOU'RE DOING NOW DOWN THE, DOWN THE WALKING PATH AND DOING ALL THAT.
THERE'S NOT A WHOLE LOT I CAN SEE AT T REALLY CONNECTING TO IN THAT SPECIFIC CORRIDOR.
BUT I CAN SEE WHAT YOU'RE TALKING ABOUT.
AND I MEAN, IF WE'RE GONNA, AND OTHER ONES COMING FROM MARVIN ALL THE WAY DOWN, I'M, I'M, I'M JUST ASKING LIKE IF, IF LIKE, IF THERE'S AN OPPORTUNITY FOR US TO, TO DO THAT TO EVENTUALLY HELP THE RESIDENT, I MEAN TO, TO RUN AN EXTRA CONDUIT THAT'S JUST EMPTY.
I MEAN THAT'S NOT GONNA COST A WHOLE LOT YEAH.
SO IF, ARE WE, ARE WE EVEN DOING THAT NOW? WE, WE BUILD IF WE CAN WHEN, WHEN WE DO UNDERGROUND, WHEN WE'RE DOING BORING, WE'RE BUILDING, WE'RE BUILDING CONDUITS THAT ARE ADEQUATE FOR ADDITIONAL GROWTH IF NEED BE.
AND NOT JUST FOR US, BUT FOR ANYBODY ELSE.
WELL, WE'RE BUILDING IT FOR THE CITY 'CAUSE THAT'S, YOU KNOW, THAT'S, WE'RE FUNDING IT WITH TAXPAYER DOLLARS TO DO THESE THINGS.
SO WE'RE BUILDING IT FOR THE CITY, BUT WE HAVE ENHANCED, WE HAVE, WE HAVE ENOUGH CAPACITY TO BE ABLE TO GROW IF WE NEED TO AS A CITY AND COUNCIL, TO YOUR POINT, I THINK, I THINK, I THINK THE ANSWER IS YES, WE CAN REACH OUT TO THEM.
UM, AND IF IT'S, IF IT'S ADVANTAGEOUS FOR THEM TO FOLLOW OUR SAME PATH, THEN WE COULD LAY THAT ADDITIONAL PIPE.
UM, IT'S JUST A QUESTION WHERE THEY'VE GOT INFRASTRUCTURE WHERE WE'RE TAKEN OFF, WHERE OUR TAKEOFF POINTS ARE, BUT WE CAN CERTAINLY REACH OUT TO 'EM AND SEE IF IT MAKES SENSE IF IT'S IN THEIR, IN THEIR PLANS, YOU KNOW, THEY'VE GOT THEIR PLANS FOR, FOR EXTENDING THEIR INFRASTRUCTURE.
SO WE, WE CAN CERTAINLY REACH OUT TO THEM AND SEE IF THAT'S PERFECT AS YEAH, AS LONG AS WE'RE TAKING EVERY, EVERY CHANCE WE CAN TO EXTEND THE FIBER FOR EVERYBODY AS WELL.
UM, AND WE'RE NOT GONNA HAVE TO DIG UP SOMEBODY'S YARD TWICE.
ANYONE ELSE? I I HAVE A QUESTION FOR CHRIS, AND THIS IS GOING BACK TO YOUR MEMO MEMO THAT YOU PROVIDED TO US.
I'M JUST LIKE A LITTLE FURTHER COMMENT ON IT.
SO WHAT WE'RE DOING HERE IS WE'RE EFFECTIVELY SETTING UP THE HUB TO THEN BE ABLE TO CREATE THE, THE CAMERAS AND, AND THE LIKE AT, AT THE CEMETERY AND DOWN AT GUTS ENDANG.
AND UH, I JUST WANT TO GET YOU TO FURTHER DISCUSS, UM, PART OF THIS, UH, SECOND BULLET POINT WILL ALSO PROVIDE FIBER STRUCTURE, UH, FIBER INFRASTRUCTURE FOR FUTURE SECURITY SA SURVEILLANCE ALONG WALKS OF HADE TRAIL.
SO THAT, I GUESS THAT IS THAT INFRASTRUCTURE IS THAT HUB CONCEPT.
IT WOULD JUST BE THAT THERE'S GONNA HAVE TO BE AT SOME POINT ADDITIONAL WORK AS IT RELATES TO THE TRAIL.
UM, DO YOU HAVE ANY IDEA ON TIMING CONCEPTS? WELL, I THINK, I THINK GOAL NUMBER ONE WAS WE WERE TRYING TO GET TO THOSE CRITICAL ACCESS POINTS, YOU KNOW? YEAH, THAT'S FAIR.
I JUST, I'LL JUST, IF IF SOMEBODY WAS READING YOUR MEMO YEAH.
AND THEY SEE THAT, I MEAN IS IT SOMETHING THAT, THAT THERE'S BEEN SOME PLANNING OF IT OR I MEAN, IS IT, IS IT A LOT SIMPLER THAN WE THINK ONCE YOU ESTABLISH YOUR COUPLE OF HUBS TO THEN RUN THAT SECURITY? UH, UH, COULD WE GO POINT TO POINT ON ON THE TRAIL? THAT'S GONNA, THAT'S ANOTHER, THAT'S SOMETHING ONCE, ONCE WE GET THE FIBER INFRASTRUCTURE IN PLACE DOWN THERE AND THEN WE CAN GO LOWER AND GO POINT TO POINT ALONG THAT, THAT IS A, THAT IS AN OPTION FROM A DATA STANDPOINT.
WE DO HAVE SOME ELECTRICAL THINGS THAT WE HAVE TO, THAT WE HAVE TO TALK THROUGH AS WELL, RIGHT.
THAT, THAT'S GONNA, WE'RE SETTING OURSELVES UP TO HAVE
[01:15:01]
AN INFRASTRUCTURE AT THOSE, THE POINT THERE.AND I, I, I THINK I PUT A MAP IN THE, UM, RIGHT IN THERE, BUT YEAH, THEY KINDA, THAT SOUTHERN TIP? MM-HMM.
THE, I GUESS IT'S THE, THE WEST SIDE OF THE CEMETERY.
SO WE HAVE WHERE THEY COME IN AND THEY BLOCK OFF BY THE TREES AND THEN IT BREAKS OPEN AT THE CEMETERY THOUGH.
AND THEN WE, ONCE WE GET TO THAT POINT, THEN WE CAN TALK ABOUT FUTURE EXPANSION UP AND DOWN OR GOING FURTHER TO THE SOUTH AS WELL.
AND, AND THE REASON WHY, ONE, IT WAS IN HERE AND THAT'S SOMETHING THAT, UH, UH, COUNCIL MEMBER SMITH HAD ASKED IT WHEN WE DISCUSSED THIS FURTHER AS IT RELATED TO THE TRAIL ITSELF.
CLARIFYING THAT WE'RE, WE DON'T, WE DON'T NOT HAVE TO DIG ANYBODY UP EITHER, RIGHT? WE'RE GOOD THERE.
CAN I GET A MOTION? I MOVE TO APPROVE A CONTRACT WITH CAPCO TELECOM LLC IN THE AMOUNT OF $384,549 AND 99 CENTS FOR THE CITY OF WAXAHATCHEE FIBER INFRASTRUCTURE ENHANCEMENT PROJECTS FOR GSA DAYNER PARK AND THE CITY CEMETERY AND APPROVE THE USE OF CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS TO FUND THESE PROJECTS AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS AS NECESSARY.
ALL IN FAVOR WILL RAISE YOUR RIGHT HAND.
YOU OPPOSED? WE DON'T HAVE ANY PROPOSITION PASSES.
[16. Consider proposed Resolution of votes cast to elect Directors for the Ellis Appraisal District for the year 2025]
FOR 16.CONSIDER A PROPOSED RESOLUTION OF VOTES CAST TO ELECT DIRECTORS FOR THE ELLIS APPRAISAL DISTRICT FOR THE YEAR 2025.
MAYOR TIM, UH, THIS ITEM, I I PROMISE YOU IS THE LAST TIME IT'S BEEN ON THE AGENDA.
I KNOW IT SEEMS LIKE WE'VE HAD THIS ON THE AGENDA SO MANY TIMES WITH, WITH MAKING NOMINATIONS AND RESOLUTIONS AND SO FORTH.
TONIGHT'S THE RESOLUTION, UM, TO, TO CAST THE VOTES FOR THE DIRECTOR OF ELLIS COUNTY, UH, DISTRICT.
UM, AS WE TALKED ABOUT BEFORE, UH, DANNY ROY IS WHO STAFF IS RECOMMENDING AND I, THAT'S WHO WE NOMINATED, UM, GOSH, I GUESS SIX, SIX WEEKS AGO, TWO MONTHS AGO.
UM, AND SO THE RECOMMENDATION IS 300 8387 VOTES OF WAXAHATCHEE WOULD GO TO, TO HER AGAIN.
IT DOES TAKE 834 VOTES TOTAL TO APPOINT SOMEONE TO THE BOARD.
UM, I DO NOT KNOW HOW THE OTHER ENTITIES ARE, ARE VOTING.
I THINK THAT THEY'RE ALL VOTING THIS WEEK AS WELL.
SO I'M NOT PRIVY TO EXACTLY HOW THOSE VOTES ARE GONNA SHAKE OUT, BUT OUR RECOMMENDATION IS TO PUT OUR VOTES BEHIND MR. MCELROY.
ROY DOESN'T THE ISD THROW OR DIDN'T PREVIOUSLY THE SCHOOL DISTRICT THROW SOME OF THEIR EXTRA VOTES THAT WAY AS WELL? YES, THEY DID.
IN FACT, YEAH, SO I, I I BELIEVE COUNCILMAN DON'T, AND DON'T, DON'T HOLD ME TO THIS, BUT IF, IF PEOPLE VOTE AS THEY HAVE IN THE PAST, OUR VOTES WOULD THEN BE JUST ENOUGH TO PUT HER OVER THE, THE ADEQUATE NUMBER TO, TO BE OR TO BE ELECTED.
I MOVE TO APPROVE A RESOLUTION OF VOTES CAST TO ELECT DIRECTORS FOR THE ELLIS APPRAISAL DISTRICT FOR THE YEAR 2025 AS PRESENTED.
ALL IN FAVOR? RAISE YOUR RIGHT HAND.
ANY OPPOSITION? NO OPPOSITION.
[17. Comments by Mayor, City Council, City Attorney and City Manager ]
SO WE GO TO THE COMMENTS BY THE MAYOR, CITY COUNCIL AND CITY ATTORNEY AND CITY MANAGER, SEAN, JENNIFER, ALBERT TRAVIS IN CASE ANYBODY CARES.AS A BROWNS FAN, IT MAKES ME HAPPY, UH, THAT COWBOYS ARE GETTING BEAT 17TH TO SEVEN IN THE SECOND QUARTER.
UM, AND ALSO I DO APPRECIATE, UH, COUNCILMAN SUITER REACHED OUT TO ME AND, UM, HE WAS ATTEMPTING TO BE NICE AND OFFERED, UM, SOME TICKETS TO, UH, THE BAYLOR IN TALTON GAME LAST NIGHT.
AND I DIDN'T RESPOND 'CAUSE I KNEW IT WAS A TRICK AND I THINK WE GOT BEAT BY 60, SO I'M GLAD I DID NOT GO.
OTHER THAN THAT, UH, THE DOWNTOWN IS STARTING TO LOOK GREAT.
UM, WITH THAT NEW CON, THAT NEW CONTRACT THAT WE HAVE IN PLACE, UM, THEY ARE STARTING TO GET THE DECORATIONS UP, SO EVERYBODY BE READY FOR THAT.
UM, THE TREE LIGHTING IS BEING MOVED TO, UM, RAIL YARD PARK.
UH, AND THAT IS FOR ANYBODY THAT'S WONDERING WHY WE COULDN'T GET A BIGGER TREE BECAUSE OF THE TREES ON THE COURTHOUSE LAWN HAVE GOTTEN TOO BIG.
SO INSTEAD WE HAVE A 16 FOOT POLAR BEAR THERE INSTEAD.
UM, SO PLEASE JOIN US FOR THAT.
FIRST, IT REALLY WASN'T A TRICK.
I DIDN'T THINK WE'D BEAT YOU BY 60.
SO, UH,
[01:20:01]
OF AMAZING THINGS THAT A SMALL GROUP BUT WITH THE RALLYING OF CITIZENS ARE DOING AND WITH THE SUPPORT OF, UH, OUR CITY AND OUR CITY STAFF, THANK Y'ALL FOR, FOR DOING THAT.THAT'S THE TYPE OF PLACE WE LIVE WHERE PEOPLE CARE ABOUT THEIR CITY AND WANNA VOLUNTEER.
SO I JUST WANNA THANK EVERYBODY IN THAT HAS FURTHER DEFINES AND EXPANDS THAT PROJECT.
UM, ALSO, UM, DARLENE PRESENTED AND WE, AND THEY'VE BEEN MOVING FORWARD WITH, UH, UH, HOPEFULLY A LOCAL, IT'S NOT A SOLUTION, BUT IT'S A PATH TO A SOLUTION AND I WANT TO THANK THEM FOR ALL THAT THEY'VE DONE.
UM, AND, UH, I OWE YOU A CALL, BUT, UH, AS PART OF THAT, I WANT TO TALK ABOUT A, ANOTHER KIND OF WORKSHOP OR SOMETHING AS IT RELATES TO WHAT Y'ALL HAVE FOUND IN TOURING AROUND THE VARIOUS PROGRAMS. I KNOW THE TRI-CITY, UH, UH, SHELTER.
UM, BUT, UH, SO MAYBE IN CONJUNCTION WITH CHIEF AND WHAT WE CAN, WHAT WE CAN DO ABOUT LOOKING INTO THAT.
SO, BUT THANK Y'ALL FOR Y'ALL'S COMMITMENT, NOT ONLY TO THE CITY, BUT TO OUR LITTLE FURRY FRIENDS.
UH, JUST, JUST REAL QUICK, I JUST WANT TO, UH, COMMEND OUR, OUR STAFF.
YOU KNOW, I'M, I'M CONTINUALLY AMAZED JUST, UH, THE PROFESSIONALISM OF OUR, OF OUR TEAM.
UM, YOU KNOW, WHEN FOLKS GO ON VACATION OR HAVE TIME OFF OR AWAY FROM THE OFFICE, IT'S AMAZING HOW OTHER FOLKS FILL IN AND, AND, AND, AND PROGRESS CONTINUES AND WE DON'T MISS A BEAT.
AND SO I JUST WANNA THANK OUR CITY STAFF FOR CONTINUALLY, UH, STEPPING FORWARD AND, AND AND SERVING OUR COMMUNITY WITH SUCH, UM, WITH SUCH A HEART FOR, FOR SERVICE.
UM, AND WITH, WITH CUSTOMER SERVICE IN MIND, I THINK WE'VE GOT A FANTASTIC TEAM AND, UM, ONE THAT WE SHOULD BE REALLY PROUD OF.
FIRST I'D LIKE TO JUST REMIND EVERYONE, THE REASON MS. WALLACE ISN'T HERE IS 'CAUSE SHE DOES HAVE A REAL FULL-TIME JOB AND THERE WAS SOMETHING PLANNED THAT SHE'S HAD PLANNED FOR A LONG TIME, SO SHE WAS UNABLE TO MAKE IT TONIGHT.
UM, UNFORTUNATELY I DIDN'T HEAR ANY REALLY RUMBLINGS IN HERE TONIGHT, BUT THE OTHER NIGHT AT PLANNING AND ZONING, I DEFINITELY HEARD IT WHEN THEY, THEY PASSED, UH, SEVEN 11 OVER ON BROADHEAD AND WHATEVER.
AND AS THE PEOPLE WALKED OUT, THEY ACCUSED EVERYBODY ON PLANNING AND ZONING AND TAKING PAYMENTS UNDER THE TABLE AND, AND HAVING THEIR MINDS MADE UP BEFOREHAND.
AND, AND YOU KNOW, WE DON'T, WE TALK ONE PERSON TO ONE PERSON EVERY NOW AND THEN.
'CAUSE THAT'S ALL WE'RE ALLOWED TO DO, BUT WE'RE NOT ALLOWED TO DISCUSS THAT STUFF.
I JUST WANNA SAY BILLY DIDN'T HEAR THE REASON WASN'T SO WE COULD MOVE THAT MEETING LATER.
SHE HAS A A JOB AND SHE HAD TO GO TO A FUNCTION SECOND.
MS. MILLER, THANK YOU VERY MUCH.
WE KNOW YOU, YOU'RE ALWAYS HERE TO FOLLOW UP WITH THE ANIMALS AND KEEP US APPRISED OF IT AND I HOPE YOUR, YOUR HIP'S HEALING
UM, THE, THE GENTLEMAN THAT SPOKE ABOUT THE PICKLEBALL, WE TOTALLY UNDERSTAND ABOUT THE PICKLEBALL AND WE'VE BEEN LOOKING AT EVERY OPTION.
THE REASON MR. SMITH WAS SAYING, HE AND I HAVE BEEN TRYING TO WORK SORT OF WITH THE SCHOOL DISTRICT AND SEE WHAT WE COULD TRY TO, TO SEE IF THEY'RE WILLING TO DO STUFF.
AND THAT'S A, A ONGOING PROCESS BECAUSE YOU REALLY, THEY DON'T HAVE TO WORK WITH US AND WE JUST WERE ASKING IN THAT.
BUT WE DID, WE'VE GONE OUT AND LOOKED TO BUILD PICKLEBALL COURTS AND YOU WOULDN'T KNOW HOW EXPENSIVE IT IS WHEN YOU REALIZE WE GOTTA POUR CONCRETE, WE GOTTA PUT BATHROOMS AND WE GOTTA PUT LIGHTS AND ALL THAT.
SO WE'RE LOOKING AT EVERY OPTION WE CAN.
AND THE LIONS PARK MASTER PLAN HAS PICKLEBALL IN LIONS PARK.
NOW ALL WE GOTTA DO IS GET IT OVER THE FINISH LINE AND BUILD, BUILD OUT LIONS PARK, WHICH WOULD DEFINITELY HELP.
AND THEN THERE'S OTHER AREAS, BUT WE, WE HEAR THESE THINGS UNFORTUNATELY, WHEN YOU'RE DEALING WITH GOVERNMENT AND EVERYTHING ELSE, IT TAKES FOREVER TO GET SOMETHING DONE.
UM, I'D LIKE TO THANK CHIEF WISER.
I I SPECIFICALLY REQUESTED SOME STATISTICS ABOUT SHORT-TERM RENTALS THE OTHER DAY AND TRAFFIC UP AND DOWN BROADHEAD ROAD AND ACCIDENTS ON BROADHEAD ROAD.
AND, AND I MEAN, I HAD THE ANSWERS, MR. SCOTT, I SENT IT TO HIM.
I HAD THE ANSWERS IN FIVE MINUTES.
IT'LL BE HELPFUL GOING FORWARD.
AND THEN I WANNA THANK EVERYBODY ON THE COUNCIL.
UH, I PERSONALLY REQUESTED THAT AND, AND MS. WALLACE HAD TALKED TO ME ABOUT IT AS WELL.
WE HAD REQUESTED $6,000 SUPPLEMENTAL APPROPRIATION TO THE SENIOR CITIZEN CENTER SO THAT THEY COULD HAVE DANCES EVERY OTHER MONTH BECAUSE THOSE PEOPLE REALLY DO LOVE THOSE LOVE BEING ABLE TO HAVE A DANCE.
AND ONCE YOU'D GET TO THAT AGE, ASKING THEM TO PAY TO GO TO IT.
AND MOST OF THE PEOPLE THAT GO TO IT LIVE IN THOSE APARTMENTS AND THOSE HOUSES THAT ARE OUT BY IT.
AND IT'S, IT'S A, A, A DRAIN ON THOSE GUYS, BUT THEY REALLY DO APPRECIATE IT.
SO I APPRECIATE YOU GUYS VOTING FOR THAT.