Dec 01, 2025 City Council Regular Meeting

[00:00:03]

GOOD EVENING.

[ 1. Call to Order]

, THERE'S SOMEBODY IN THE HOUSE.

, THANK Y'ALL FOR BEING HERE.

I AM MAYOR BILLY WALLACE, AND, UM, I APPRECIATE YOU BEING HERE WITH THESE COLD TEMPERATURES.

I KIND OF FEEL LIKE THINGS ARE OFF A LITTLE BIT, .

UM, I'M NOT A, I'M NOT, I DON'T LIKE THE COLD WEATHER.

IT, IT COULD BE HOT YEAR ROUND.

I'D BE HAPPY.

SO, UM, THANK YOU FOR BEING HERE.

UH, WHETHER YOU HAVE AN AGENDA ITEM OR NOT, THANK YOU FOR CARING ABOUT OUR WONDERFUL CITY, UH, THAT SO MANY OF US LOVE.

AND, UH, WITH THAT, UH, WE'RE GONNA START WITH, UH, THE INVOCATION.

IF YOU WOULD PLEASE STAND, PLEASE BOW YOUR HEADS.

GRACIOUS.

HEAVENLY FATHER, WE COME TO YOU AT THIS TIME, TO THANK YOU, LORD, TO HONOR YOU AND TO PRAISE YOU, LORD, WE JUST ASK THAT YOU BE WITH THOSE IN OUR CITY AND OUR COUNTY THAT ARE IN NEED.

LORD, DURING THIS HOLIDAY SEASON, I PRAY THAT YOU BLESS THEM, YOU BLESS THEIR FAMILIES.

AND LORD, I ASK THAT YOU BE WITH EVERY, EVERY LEADER IN THIS CITY AS WE MAKE IMPORTANT DECISIONS TODAY, TOMORROW, AND IN THE FUTURE, ALL WITH THE CITY OF WAXAHATCHEE IN ITS BEST INTEREST IN, IN, IN MINE AND IN HEART.

I PRAY ALL THIS IN YOUR HOLY SON'S NAME.

AMEN.

AMEN.

IF YOU WOULD JOIN US IN THE PLEDGE, I PLEDGE A PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE.

FOR ALL HONOR THE HONOR, THE TEXAS FLAG.

I PLEDGE ALLEGIANCE, ALLEGIANCE TO BE TEXAS.

ONE STATE, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

THANK YOU.

YOU MAY BE SEATED.

[ 4. Announcements/Presentations]

THANK YOU MADAM MAYOR.

IT'S WITH MY, IT'S MY HONOR TO PRESENT TO YOU FOR DECEMBER'S HONORARY COUNCIL PERSON MADELINE BRACKEN.

MADELINE MOVED TO WAXAHATCHEE WITH HER HUSBAND AND THREE CHILDREN IN 2023, AND WASTED NO TIME GETTING INVOLVED IN THE COMMUNITY.

SHE BECAME THE CHAIR OF KEEP WAXAHATCHEE BEAUTIFUL COMMITTEE.

AND BY THE NEXT YEAR WITH HER HARD WORK AND THE SUPPORT OF AN ENGAGED COMMITTEE EARNED THE 2024 TEXAS PARK AND SERVICES SOCIETY'S NORTH REGION ADVOCATE OF THE YEAR AWARD.

HER EFFORTS WITH KEEP WAXAHATCHEE BEAUTIFUL HAVE INCLUDED HELPING ORGANIZE 12 COMMUNITY CLEANUPS THAT HAVE REMOVED 4,662 POUNDS OF LITTER FROM OUR STREETS AND WATERWAYS THROUGH KEEP WAXAHATCHEE BEAUTIFUL.

SHE APPLIED FOR AND RECEIVED A GRANT FROM KEEP TEXAS BEAUTIFUL TO CREATE A CLEANUP CLOSET THAT STORES LITTER PICKING EQUIPMENT FOR GROUPS AND ORGANIZATIONS USE AT ANY TIME.

MADELINE HAS ORGANIZED CLEANUPS FOR WHITE ROCK LAKE AND DALLAS, AND REMOVED OVER 10,000 POUNDS OF TRASH FROM THE LAKE AND ITS SHORELINES.

IN HER SPARE TIME, MADELINE RUNS AN INFORMAL MINI FREE BACKYARD COMPOSTING PROGRAM, AND WITH THE HELP OF HER NEIGHBORS AND FRIENDS HAS DIVERTED 2,433 POUNDS OF ORGANIC WASTE FROM LANDFILLS.

SHE ALSO ENJOYS PICKING UP LITTER, VOLUNTEERING AT ANIMAL SHELTERS, LEARNING.

SHE HAS AN MBA AND IS A MASTER NATURALIST AND MASTER COMPOSTER, AND TRAVELING WITH HER FAMILY.

SO FOR THE DECEMBER, UH, HONORARY COUNCIL PERSON, I GIVE YOU MADELINE BRACKET.

THANK YOU MADELINE.

CERTIFICATE TO GIVE.

OH, WE'LL DO THAT NEXT TIME.

SHE'S NOT GONNA BE HERE.

OH, YOU WON'T BE.

YEAH.

OKAY.

WE'RE GONNA TAKE A PICTURE AND DO THE CERTIFICATE THIS TIME.

OKAY.

COUNSEL, I

[00:05:12]

THAT ITEM THAT BRINGS US TO ITEM B, RECOGNIZE BITTERSWEET BAKERY AND ANGEL, THE OWNER FOR FUNDRAISING EFFORTS IN SUPPORT OF A LOCAL WAXAHATCHEE FAMILY, THE CITY OF WAXAHATCHEE AND WAXAHATCHEE CITY COUNCIL WOULD LIKE TO ISSUE A CERTIFICATE OF APPRECIATION PRESENTED BY THE MAYOR AND CITY COUNCIL ON DECEMBER 1ST, 2025 TO BITTER SPEAK, BITTERSWEET BAKERY IN RECOGNITION OF YOUR OUTSTANDING GENEROSITY AND EXEMPLARY COMMUNITY SPIRIT.

YOUR REMARKABLE FUNDRAISING EFFORTS ON BEHALF OF A LOCAL WAXAHATCHEE FAMILY IN NEED DEMONSTRATE THE VERY BEST OF COMPASSION, LEADERSHIP AND CIVIC PRIDE THROUGH YOUR INITIATIVE AND THE SUPPORT YOU INSPIRED.

BITTERSWEET BAKERY EXCEEDED ITS INITIAL GOAL RAISING MORE THAN $25,000 IN A SINGLE DAY.

THE CITY OF WAXAHATCHEE EXTENDS ITS SINCERE APPRECIATION FOR YOUR DEDICATION TO HELPING OTHERS AND FOR EMBODYING THE TRUE HEART OF OUR COMMUNITY.

THANK YOU SO MUCH.

AWESOME.

THAT'S, THAT'S AMAZING.

THESE RECOGNIZING PEOPLE AND THE PHENOMENAL WORK THAT THEY DO IN OUR COMMUNITY IS THE REASON THAT WE WANT TO SERVE UP HERE.

AND WE HAVE SO MANY AMAZING PEOPLE IN WAXAHATCHEE.

THANK YOU AGAIN.

THAT BRINGS US TO ITEM C, PRESENT.

KEEP WAXAHATCHEE BEAUTIFUL COMMITTEE PRIDE IN NEIGHBORHOOD AWARD.

BRAD.

YES, IT IS PRIDE.

WE THIS, UH, GREAT COMMUNITY AND HOW DIFFICULT IT IS TO NARROW IT DOWN WITH THE WORTHY RECIPIENTS THAT HAVE SHOWN, UM, PRIDE IN THEIR NEIGHBORHOOD.

THOUGH IT IS OUR HOPE TO REPRESENT FOLKS IN EVERY AREA OF THE COMMUNITY, AND THANK YOU FOR HONORING OUR CHAIR.

VERY FEW PEOPLE TURN THIS ON WHEN I AM PARTICULAR AM SPEAKING.

SO LET ME KNOW IF I GET A LITTLE LOUD.

UH, MR. AND MRS. SHOEMAKER DO NOT SEEM TO HAVE BEEN ABLE TO BE WITH US TONIGHT, BUT THANK YOU FOR ENTERING INTO THE MINUTES THAT WE, UH, PRESENT AND CONGRATULATE THEM ON THE PRIDE THEY SHOW AND BEING RECIPIENTS FOR THIS QUARTER'S

[00:10:01]

UM, THEIR HOME, AS YOU CAN SEE HERE, LOCATED ON A BEAUTIFUL CORNER.

LOT IS TRULY STUNNING.

AND MR. SHOEMAKER SHARED THE CREDIT GOES TO HIS WIFE, HER LOVE OF PLANTS, ALL OF WHICH IS EVIDENT IN THEIR GORGEOUS LANDSCAPE FROM THEIR TEXAS NATIVE PLANTS AND MANICURED YARD TO THE VETERAN FLAG AND THE FLOWER BED AND THE AMERICAN FLAG WAVING PROUDLY OUT FRONT THEIR HOME REFLECTS THE PRIDE THEY HAVE, NOT ONLY IN OUR COUNTRY, BUT ALSO IN THEIR HOME AND IN OUR COMMUNITY.

SO WE APPRECIATE THE COUNCIL FOR ALLOWING US THIS TIME, AND WE'LL BE LOOKING FOR ANOTHER MOMENT TO GIVE THEM A HOME DEPOT CART.

SO THERE'S A LITTLE INCENTIVE TOO FOR, UM, TAKING PRIDE.

THANK YOU VERY MUCH.

THANK YOU.

AND THANK YOU FOR HONORING HER.

WE LOVE HER.

ABSOLUTELY.

ITEM D, WE'D LIKE TO RECOGNIZE RICK KEELER AS THE TEXAS PLANNING ADVOCATE OF THE YEAR AWARDED BY THE AMERICAN PLANNING ASSOCIATION AND FOR HIS SERVICE ON THE PLANNING AND ZONING COMMISSION.

RICK, CAN YOU COME UP PLEASE, TRENTON? YEAH.

THANK YOU, MAYOR.

UM, RICK OVER IS A YEARS OF SERVICE TO THE CITY.

HE SERVED APPROXIMATELY 20 YEARS, UH, FOR THE PLANNING COMMISSION.

UM, FOR PART OF THAT TIME, HE ALSO SERVED AS THE CHAIR FOR THE PLANNING COMMISSION.

UH, DURING THOSE YEARS OF SERVICE, RICK WAS ABLE TO BALANCE THE PERSPECTIVE OF DEVELOPERS, THE CITY AND THE COMMUNITY, AND SHOWED A TESTAMENT OF HIS SKILL AS A MEDIATOR.

HE CONSISTENTLY SET ASIDE PERSONAL OPINIONS, PRIORITIZING WHAT IS BEST FOR THE CITY AND ITS RESIDENTS.

HE ADVOCATED FOR THE COMMUNITY'S NEEDS AND DESIRES, ENSURING THE DEVELOPMENT IS NOT ONLY BENEFICIAL TO THE ECONOMY, BUT ALSO ALIGNED WITH THE VALUES AND ASPIRATIONS OF THOSE WHO CALL WAXAHATCHEE HOME.

AND AS PART OF THAT, HE WAS, UH, NOMINATED THIS YEAR, UH, WITH THE TEXAS AMERICAN PLANNING ASSOCIATION FOR THE PLANNING ADVOCATE OF YEAR IS ONLY GIVEN TO ONE PERSON A YEAR.

AND HE, HE WON THAT AWARD, UH, DUE TO ZEROS OF SERVICE.

AND THE EXCELLENCE THAT HE PROVIDED FOR THE CITY OF WAXAHACHIE IS HUGE BENEFIT, AND WE'RE VERY THANKFUL FOR HIS YEARS OF SERVICE FOR THE CITY.

I THINK A FEW COUNCIL MEMBERS HAVE, UH, SOME THINGS TO SAY THAT HAVE, UH, SERVED ON THOSE BOARDS.

MAYOR PRO TEM SUITER.

UH, RICK, I JUST WANNA TELL YOU THAT IN MY TIME AS BEING THE COUNCIL LIAISON TO PLANNING AND ZONING, YOU BROUGHT, UH, A A LEVEL OF EXPERTISE, A LEVEL OF INSIGHT THAT IS, IS BEYOND APPROACH.

AND I'VE WAS HONORED TO BE YOUR COUNCIL LIAISON UNTIL YOU RECENTLY STEPPED DOWN.

WE COULDN'T TALK YOU INTO STAYING AROUND ANY LONGER.

IN FACT, I THINK YOU LEFT TOWN RIGHT ON FOR YOUR LAST MEETING.

SO WE COULDN'T, BUT I REALLY DO WANNA TO THANK YOU FOR ALL THAT YOU'VE DONE, NOT ONLY FOR PLANNING AND ZONING, BUT FOR THIS COMMUNITY.

YOU'RE, YOU'RE JUST, I MEAN, IT'S AMAZING HOW MANY STARS WE HAVE HERE TONIGHT.

YEAH, THAT'S EXACTLY RIGHT.

COUNCILMAN WRIGHT, TRY.

OH, YEAH.

HE'S LOSING HIS VOICE.

BUT, WELL, RICKY, YOU KNOW, YOU'VE DONE SUCH A WONDERFUL JOB OVER ALL THE YEARS YOU'VE BEEN THERE.

AND LIKE COUNCILMAN SUITER SAID, THE IMPARTIALITY, THINKING THE BEST FOR WHAT'S BEST FOR WAXAHATCHEE, BUT ALSO TAKING INTO ACCOUNT THE DEVELOPERS, THE BUSINESS OWNERS AND EVERYONE ELSE, AND TRYING TO MIX, MIX BOTH NEEDS AND WANTS OF BOTH S AND A FAIR AND EQUAL, EQUITABLE WAY.

AND WE REALLY NEED THAT IN THIS CITY BECAUSE WE'VE GOTTA WORK TOGETHER TO MAKE BOTH SIDES TO MAKE IT GOOD FOR BOTH OF THEM.

AND YOU'VE DONE THAT WONDERFULLY.

AND AS A MEMBER OF THE TABLE OF KNOWLEDGE , WE'RE GONNA MISS, I'M GONNA MISS GETTING TO HEAR YOUR OPINIONS AND ALL THIS STUFF BEFORE I GO, BEFORE THESE GUYS.

.

THANK YOU, CHRIS.

THANK YOU.

DO Y'ALL HAVE ANYTHING? WELL, RICK, UM, WELL, WE'VE KNOWN EACH OTHER A LONG TIME.

LOTS OF BASEBALL GAMES WE'VE HELPED GET TOGETHER.

UH, YOU'VE DONE, I I, I CHOSE THIS TIME TO TALK ABOUT THINGS OTHER THAN PLANNING AND ZONING.

'CAUSE EVERYONE ELSE UP HERE WILL, WILL WANT TO DISCUSS THAT, WHICH IS VERY IMPORTANT.

UH, BUT YOU'VE, YOU'VE GIVEN A WEALTH TO THIS COMMUNITY IN, IN MORE WAYS THAN JUST THAT.

AND, UH, I'M PROUD TO CALL YOU A FRIEND.

I'M PROUD TO, TO HAVE SERVED WITH YOU, UH, FOR THE YOUTH BASEBALL ORGANIZATIONS AND, UM, WE'RE GONNA MISS YOU, MAN.

THANKS, TRACE.

APPRECIATE IT.

RICK, I MIGHT STILL CALL YOU FROM TIME TO TIME, UM, , JUST BECAUSE YOU'RE THE, THE,

[00:15:01]

UM, AND YOUR THUMBPRINT IS EVERYWHERE.

SO DON'T, DON'T LET THAT GET LOST.

THAT YOU HAVE A THUMBPRINT ALL OVER THIS COMMUNITY FOR DECADES TO STILL COME.

UM, I, I DON'T THINK 25 YEARS AGO WHEN YOU WERE MY YMCA BASKETBALL COACH THAT I EVER THOUGHT WE'D BE WORKING TOGETHER IN THIS CAPACITY.

BUT THANK YOU FOR, THANK YOU FOR ALWAYS BEING THERE AND FOR ALWAYS BEING SOMEONE TO PUT WASATCH FIRST.

THANK YOU, TRAVIS.

I APPRECIATE THAT.

I REMEMBER THE FIRST TIME IN THE GYM WHENEVER I RAN INTO YOU AT THE Y AND I THOUGHT, OH GOSH, WE GOTTA TALK ABOUT CITY BUSINESS .

YOU KNOW, WHEN YOU'RE AT THE GYM, YOU, YOU, YOU JUST WANNA FOCUS ON WHAT YOU'RE DOING, YOU KNOW, AND GETTING YOUR STUFF DONE.

AND, UH, BUT NOPE, THAT DIDN'T HAPPEN.

UH, RICK DIDN'T BRING IT UP.

I DIDN'T BRING IT UP.

HE CONTINUED WORKING OUT AND SO DID I, I APPRECIATE YOU FOR YOUR LEADERSHIP, YOUR INTEGRITY, YOUR FAIRNESS, KEEPING THE MEETINGS ON TRACK FOR ALL THE YEARS THAT YOU DID, AND, UH, JUST OVERALL YOUR OUTSTANDING SERVICE.

RICK, THANK YOU SO MUCH.

THANK YOU.

I APPRECIATE THAT.

COME ON UP, CONGRAT.

SO I HATE SEEING HIM GO TOO, 'CAUSE WE, WE SPENT MANY YEARS TOGETHER AND I WANTED EVERYBODY TO KNOW THAT RICKY WAS RESPONSIBLE FOR STARTING A STREET REHABILITATION PROGRAM.

SO THAT BEEN A MAJOR, UH, WIN IN WAXAHATCHEE AND SOME OF THE OLDER NEIGHBORHOODS REBUILDING THEM.

AND, UH, HE WAS VERY INSTRUMENTAL IN MAKING THAT HAPPEN.

SO WE'RE GONNA MISS YOU, BROTHER, IF YOU'LL JOIN US FOR A PHOTO.

RICK.

APPRECIATE IT.

KEVIN, WOULD YOU LIKE TO GET IN THE PHOTO? YEAH.

THAT BRINGS US TO ITEM NUMBER FIVE.

PUBLIC COMMENTS.

PERSONS MAY ADDRESS THE CITY COUNCIL ON ANY ISSUES.

THIS IS THE APPROPRIATE TIME FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY CONCERN WHETHER ON THIS AGENDA OR NOT IN ACCORDANCE WITH THE STATE OF TEXAS OPEN MEETINGS ACT.

THE COUNCIL MAY NOT COMMENT OR DELIBERATE SUCH STATEMENTS DURING THIS PERIOD, EXCEPT AS AUTHORIZED BY SECTION 5 5 1 0 4 2 OF THE TEXAS GOVERNMENT CODE.

SPEAKERS MUST OBSERVE THE FIVE MINUTE TIME LIMIT.

IF YOU WOULD LIKE TO SPEAK DURING PUBLIC COMMENTS, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME AND ADDRESS FOR THE CITY SECRETARY.

SEEING NONE, I'LL CLOSE THE PUBLIC COMMENTS.

THAT

[ 6. Consent Agenda]

ITEM NUMBER SIX.

ALL MATTERS LISTED UNDER ITEM SIX OF THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION.

THERE WILL NOT BE SEPARATE DISCUSSION OF THESE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE MAYOR OR CITY MANAGER TO EXECUTE ALL MATTERS NECESSARY TO IMPLEMENT EACH ITEM.

ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION AND CONSIDERATION BY ANY MEMBER OF THE CITY COUNCIL.

THIS WILL BE FOR ITEMS A THROUGH J COUNSEL, MADAM MAYOR, I'D LIKE TO REMOVE ITEM F FOR A BRIEF DISCUSSION.

UM, BUT OUTSIDE OF THAT, I MOVE TO IMPROVE ALL ITEMS ON THE CONSENT AGENDA WITH THE EXCLUSION OF ITEM F AS PRESENTED AND AUTHORIZE THE INTERIM CITY MANAGER AND OR MAYOR TO EXECUTE ALL NECESSARY DOC DOCUMENTS.

WE HAVE A MOTION TO APPROVE ALL ITEMS EXCEPT ITEM NUMBER F.

DO WE HAVE A SECOND? SECOND.

[00:20:01]

MOTION CARRIES.

THANK YOU, COUNSEL.

COUNSEL.

WELL, MAYOR, I'M JUST, I GUESS I'M A LITTLE, IT'S ONLY $15,000 AND I GET THAT, BUT IT'S THE START OF 15,000 THAT WE'RE HIRING OF A CONSULTANT FIRM, FROM WHAT I CAN TELL TO TELL US WHERE TO HANG SOME CHRISTMAS LIGHTS, OR, SORRY, HANG SOME STRING LIGHTS AND PUT SOME PLANTERS IN THE ALLEYWAY THAT WILL THEN USE THAT THIRD PARTY CONSULTANT TO GO OUT FOR BIDS TO INSTALL, SAID STRING LIGHTS AND PLANTERS.

AND I, I COULD BE WRONG, BUT I'M 98% SURE WE'VE ALREADY SEEN THE PRESENTATION OVER THIS, UM, THREE YEARS AGO.

SO I DON'T, I DON'T, I DON'T KNOW WHY WE'RE, WHY WE'RE CONTRACTING THIS OUT AND WHY THIS CAN'T BE DONE IN HOUSE.

UM, I JUST SEE IT BEING THE START OF ADDITIONAL FEES THAT ARE GONNA STACK UP PRETTY QUICK.

OKAY.

ANYONE ELSE? SO I WILL ADD A LITTLE INSIGHT INTO THIS.

UM, THIS HAS BEEN A, UM, A MATTER THAT'S BEEN DISCUSSED AS, UH, MR. SMITH SAID FOR A LONG PERIOD OF TIME, UH, AS AN INITIATIVE OF, UH, WAXAHATCHEE PARTNERSHIP.

UM, AND ALSO, UM, HISTORIC WAXAHATCHEE IS AT LEAST CONSIDERING FUNDING PART OF THIS.

UH, IT'S, IT IS MUCH MORE THAN LIGHTS VENDORS, UM, AND, UH, THE PERSON THAT WE ARE DEALING WITH ACTUALLY HAS CONNECTIONS WITH, UM, CERTAIN VENDORS THAT ACTUALLY HAVE HISTORICALLY APPROPRIATE THINGS SUCH AS LIGHT SCONCES AND THE LIKE.

UM, SO I WILL TELL YOU THAT, UH, I THINK THAT THIS IS SOMETHING THAT ONCE IT'S DONE, IT CAN BE REPLICATED.

IT'S ACTUALLY GOING TO BE, UM, UH, SAVINGS LONG TERM AS IT RELATES TO HAVING THE SAME TYPE OF RELATIONSHIP WITH THE VENDORS.

AND, UM, AS WE MOVE THROUGH AND FIND MORE APPROPRIATE PLACES TO, UH, UM, TO DO THIS, WHERE THIS IS THE FIRST ONE.

UH, SO THIS $15,000 ACTUALLY DOES GO THROUGH, UH, NOT ONLY THE PLANNING, BUT HAVING THE RELATIONSHIPS WITH CERTAIN VENDORS.

UM, AND ER WOULD YOU LIKE TO SAY ANYTHING ABOUT THIS? THE ONLY THING I'LL ADD IS THAT NOT ONLY IS IT, UM, PROFESSIONAL SERVICES TO BID THE PROJECT, BUT TO DESIGN THE REVITALIZATION ITEMS THAT ARE GONNA GO WITHIN THE ALLEYWAY.

AND IT'S A LITTLE BIT MORE THAN LIGHTS.

IT'S ACTUALLY PROGRAMMING THE ALLEYWAY, RESURFACING THE ALLEYWAY, DOING, UH, BENCHES, POSSIBLY SOME ARTWORK ALONG THE ALLEYWAY AS WELL.

UM, MAYBE RELOCATION OF DUMPSTERS IN, IN CERTAIN AREAS, DOING DUMPSTER ENCLOSURES.

SO THERE'S A LITTLE BIT MORE INVOLVED IN WHAT YOU SEE AT THE SURFACE LEVEL.

UM, AS FAR AS THE PROJECT GOES.

AND WE WON'T GET INTO THE DETAILS UNTIL WE HIRE SOMEONE TO DO SO.

ARE WE THINKING THIS WILL BE, UH, AN ANNUAL, UH, EXPENSE AND ALSO, UH, WILL IT, UH, BE AN INCREASING EXPENSE? NO, THIS IS A ONE-TIME EXPENSE FOR THIS PARTICULAR PROJECT.

SO FOR THE ONE ALLEY.

FOR ONE ALLEY.

SO AS WE CONTINUE, AS MR. SUITER ALLUDED TO FIND DIFFERENT OPPORTUNITIES FOR DIFFERENT ALLEYWAYS, THIS COULD BE REPLICATED IN SUCH MANNER.

OBVIOUSLY EACH ALLEYWAY IS GONNA BE A LITTLE BIT DIFFERENT.

THE SCOPE IS GONNA BE DIFFERENT DEPENDING ON WHICH ALLEY WE PICK.

THIS WAS THE LOW HANGING FRUIT THAT WE IDENTIFIED THAT WE THOUGHT WOULD PROVIDE THE BEST BANG FOR OUR BUCK.

AND WE ACTUALLY SHOPPED THIS AROUND WITH OTHER, UH, CONSULTANTS.

NONE OF THEM REALLY WANTED PUT IN A BID BECAUSE THE SCOPE OF THE PROJECT IS REALLY, UH, SMALLER IN SCALE.

AND SO WE FEEL LIKE WE'RE GETTING A GOOD PRICE FOR WHAT WE'RE GONNA GET AND DELIVER TO THE COMMUNITY, TO THE DOWNTOWN AREA THAT'S GONNA MAKE IT MORE ATTRACTIVE AND MORE WALKABLE.

SO WHAT HAPPENED TO THE, THE 3D MODEL WE HAD LIKE FOUR YEARS AGO THAT SHOWED THESE LIGHTS AND THE ALLEYWAYS AND ALL OF THOSE THINGS? THAT WAS ON FRANKLIN STREET.

SO THAT WASN'T ACTUALLY AN ALLEYWAY THAT WAS ON FRANKLIN STREET.

UH, THAT WAS ONE BLOCK ON FRANKLIN TO THE EAST OF THE POCKET PARK.

UM, AND SO THAT WAS JUST A, A CONCEPTUAL RENDERING THAT WAS GIVEN TO US BY A CONSULTANT.

SO THERE WASN'T ACTUALLY ANY DESIGN, UH, BEHIND

[00:25:01]

IT WAS JUST VERY CONCEPTUAL, HIGH LEVEL RENDERING THAT YOU SAW NO, NO PRICE, NO COST ESTIMATES ASSOCIATED WITH THAT.

WE DON'T KNOW WHAT THE INFRASTRUCTURES NEEDED FOR THAT.

THERE'S SOME RELOCATION OF INFRASTRUCTURE THAT NEEDS TO HAPPEN WITH THE, UH, EMPTY LOTS THERE THAT MR. GATES OWNS BEFORE WE CAN EVEN ENTERTAIN THAT PROJECT.

NOW YOU MENTIONED THAT THIS PARTICULAR ALLEY WAS A LOW HANGING FRUIT.

UH, AS WE MOVE, UM, FORWARD AND LOOK AT OTHER ALLEYS, I MEAN, OBVIOUSLY THEY COULD NEED MORE, UH, ITEMS TO, YOU KNOW, TO GET THEM UP TO THE STANDARD THAT WE DESIRE.

UM, FOR ME, I WOULD LIKE TO SEE EXACTLY, YOU KNOW, WHERE THE MONEY WILL GO, EXACTLY WHAT IT WILL INCLUDE EVERY TIME WE APPROVE AN ADDITIONAL COST.

SURE, YEAH, ABSOLUTELY.

WE CAN PRESENT THAT SERVICE AGREEMENT TO YOU.

UM, RIGHT NOW, THE 15,000, LIKE I SAID, IS FOR DESIGN AND ENGINEERING OF THE PROJECT, AS WELL AS, UH, CONTRACT AND PROJECT ADMINISTRATION.

OKAY.

I JUST DON'T UNDERSTAND WHY THIS CAN'T BE HANDLED IN HOUSE.

I MEAN, IT, IT'S, IT'S, IT'S HIRING, IT'S HIRING A THIRD PARTY TO REVIEW BIDS, TO INSTALL THESE THINGS.

MOST OF THE SURFACES WERE RESURFACED BY ATMOS WHEN THEY MOVED THEIR LINES.

UM, SOME OF 'EM EVEN COVERED UP, UM, THE CLEAN OUTS FOR PLUMBING.

SO I I, I JUST DON'T, I DON'T GET IT.

I DON'T GET $15,000 TO HAVE SOMEBODY TELL US HOW TO TRANSFORM AN ALLEYWAY AND THEN WHO TO PICK TO PAY FOR IT.

'CAUSE THAT $15,000 COULD, IN ESSENCE, DO EXACTLY WHAT WE'RE TRYING TO DO WITH THE ALLEYWAY.

AND IF IT'S GONNA BE 15 GRAND FOR EVERY ALLEYWAY IN THE DOWNTOWN, IT'S GONNA START TO STACK UP QUICK.

AND THEN IT'S, IF THEY'RE A THIRD PARTY SOLICITING BIDS FOR US GOING THROUGH THE BIDS, WELL THERE'S GONNA BE A PERCENTAGE ON TOP OF WHATEVER BID IS SUBMITTED THAT THEY'RE GOING TO TAKE OFF THE TOP ANYWAYS.

OR WE'RE JUST ADDING COSTS.

IT, IT, IT'S THE START OF A SNOWBALL.

SO, I MEAN, THIS IS TYPICAL OF EVERY PROJECT WE DO WITH OUR CONSULTANT TO DESIGN THE PROJECT AND PUT IT OUT TO BID.

WE'RE DOING THAT RIGHT NOW WITH NORTH GROVE.

UM, WE DO IT WITH EVERY PARK PROJECT THAT'S SIGNIFICANT.

THERE'S SOME THAT WE HAVE DEALT AND HANDLED IN-HOUSE, BUT AGAIN, WE'RE NOT WELL WITHIN THE PARKS DEPARTMENT, WE DON'T HAVE DESIGN SERVICES.

AND WITHIN, WITHIN THE DOWNTOWN, WE DON'T HAVE DESIGN SERVICES.

YEAH.

WE HAVE ENGINEERS ON STAFF THAT ARE BUSY WITH OTHER PROJECTS, UH, THAT ARE MORE CRITICAL TO WHAT THEY DO DAY IN, DAY OUT.

AND THAT'S WHY WE HAVE TO OUTSOURCE THIS.

WHY CAN'T WE OUTSOURCE IT? AND JUST AS A RFP OR AN RFQ AND HAVE COMPANIES THAT DO THIS, SUBMIT THEIR PROPOSALS ON HOW THEY WANNA DO IT, WHY ARE WE ADDING A $15,000 BUFFER? I DON'T UNDERSTAND WHERE THE BUFFER THAT YOU'RE ALLUDING TO IS COMING IN AT.

THIS IS, IT'S THE DALLAS BASED FIRM THAT USED TO WORK FOR KIMLEY HORN IS THE BUFFER THAT I'M REFERRING TO.

YEAH.

SO THERE'S NOT GONNA BE ANY ADDITIONAL BUFFER ADDED TO THIS.

IT'S WHAT WE'RE PAYING.

THAT'S, THAT'S BOTTOM LINE.

WE'RE NOT PAYING ANY MORE.

YES, WE ARE FOR THESE SERVICES.

SO THEN WE HAVE TO PAY FOR THE, WHATEVER THE BID IS.

WELL, OBVIOUSLY YOU'RE NOT GONNA GET IT FOR FREE.

YES.

BUT YOU GOTTA PAY FOR THE CONSTRUCTION, UH, OF THE PROJECT AND EVERYTHING THAT COMES WITH IT.

THE PROGRAMMING OF THE DIFFERENT ITEMS THAT WE'RE LOOKING AT.

LIGHTS, SCONCES, BENCHES, ARTWORK, UM, RESURFACING OF THE ALLEYWAY UTILITY CONNECTIONS THAT ARE NEEDED FOR PLANTERS THAT WE MAY PROGRAM WITHIN THE ALLEYWAYS.

SO IT'S ALL IN, IN EFFORTS TO BEAUTIFY THOSE ALLEYWAYS AND MAKE OUR DOWNTOWN MORE ATTRACTIVE AND WALKABLE.

ARE YOU THINKING, UH, THAT WE MIGHT DO ONE ALLEYWAY, UH, A YEAR OR ANY IDEA? SO IT, IT ALL DEPENDS ON HOW THIS ONE GOES.

UM, AND WE DID FORM A ALLEYWAY STEERING COMMITTEE THAT INVOLVED A DIFFERENT DOWNTOWN MERCHANTS TS MEMBERS, WPI MEMBERS, AS WELL AS STAFF TO IDENTIFY AND VET THE DIFFERENT ALLEYS, UH, AND SIT THROUGH THAT PROGRAMMING TO SEE WHAT WE WANTED TO DO.

UH, THEY IDENTIFIED THIS AS ONE OF THE POTENTIAL FIRST ALLEYWAYS TO DO WITH MANY OTHERS, UM, POSSIBLE.

AND SO IT JUST DEPENDS ON HOW SUCCESSFUL THIS ONE IS.

YEAH.

A COUPLE QUESTIONS.

SORRY, I DON'T HAVE MUCH OF A VOICE.

I'M GONNA RUN 'EM ALL BY YOU AND THEN YOU ANSWER.

SURE.

ONE, WHERE'S THE FUNDING COMING FROM? WHAT IS OUR FUNDING

[00:30:01]

SO BECAUSE IT'S WITHIN THE TURS DISTRICT, UM, AS FAR AS APPROVALS, WE HAVE VERY PRELIMINARY APPROVALS.

WE HAVE NOTHING OFFICIALLY UNTIL WE MOVE FORWARD WITH THIS PROCESS.

UH, WE WILL SEEK THOSE APPROVALS.

WE'VE ALREADY GOT CONSENT FROM ALL THE PROPERTY OWNERS ON THIS ALLEYWAY TO MOVE FORWARD.

SO WHATCHA GONNA DO WITH THAT DUMPSTER? WE'RE GONNA MOVE THAT OVER TO A DUMPSTER ENCLOSURE.

UM, AT THE, THERE'S A PARKING LOT THERE BEHIND THE ODD FELLS BUILDING, UM, THAT WE'VE PROGRAMMED TO DO A DUMPSTER ENCLOSURE.

THANK YOU.

WHO'S PAYING FOR IT? WHO'S PAYING FOR IT? DETERS YOU NOT SEE WHERE THAT'S GONNA OPEN UP A CAN OF WORMS. TWO, IF WE PAY FOR ONE ENCLOSURE, WE GOTTA PAY FOR ALL OF THEM.

IT'S PART OF THE, UH, BEAUTIFICATION EFFORTS THAT WE'RE DOING.

SO, UH, AT THIS POINT, IT, IT, IT'S SOMETHING THAT WE CAN CONSIDER OR NOT CONSIDER.

SO THAT'S SOMETHING WE WANNA TAKE OUT.

BUT THEN YOU'RE JUST GONNA BE LEFT WITH DUMPSTERS THERE IN THAT PARKING LOT.

ANY OTHER DISCUSSION, COUNSEL? IS THERE ANY CHANCE THAT AFTER WE DO A FEW OF THESE, THAT WE MIGHT NOT HAVE TO PAY SOME OF THESE FEES, YOU KNOW, AS WE, YOU KNOW, GET MORE EXPERIENCED AND GAIN MORE KNOWLEDGE? YOU KNOW, I MEAN, I MEAN, I WISH THAT COULD BE THE CASE, RIGHT? WITH EVERYTHING THAT WE DO.

BUT AGAIN, THERE'S DIFFERENT NEEDS FOR EVERY DIFFERENT ALLEYWAY THAT WE DO.

THERE'S INFRASTRUCTURE NEEDS THAT GO ABOVE AND BEYOND THE SCOPE OF WHAT WE CAN DO WITHIN THE DOWNTOWN AREA.

AND PARKS.

I MEAN, YOU'RE TALKING ABOUT ENGINEERING FLOW LINES, UH, SEWER, WATER LINES, ELECTRICAL LINES, UH, THAT MAY NEED TO BE RELOCATED.

UM, DEPENDING ON THE SCOPE OF THE PROJECT.

WE'RE RELOCATING SEWER LINES TO PUT LIGHTS ACROSS BUILDINGS.

THERE ARE CERTAIN ALLEYWAYS THAT MAY NEED THAT.

AND WHEN I DIDN'T SAY THAT THIS ONE WOULD, I SAID FUTURE PROJECTS MAY NEED MORE INVOLVED SCOPE.

DO WE, DO WE HAVE ANY KIND OF ESTIMATE OR GUESSTIMATE FROM OTHER CITIES THAT HAVE DONE IT, THAT ONCE THEY'RE DONE A BALLPARK FIGURE BEFORE WE EVEN LOOK AT THIS AS TO HOW MUCH IT COSTS TO DO AN INDIVIDUAL ALLEY? 'CAUSE I, WITH MR. SMITH THERE, I COULDN'T IMAGINE SPENDING 300 GRAND, 400 GRAND ON A SPECIFIC ALLEY TO PUT LIGHTS DOWN IT.

THAT TO ME IS AN ALLEY.

I MEAN, I REALIZE THAT THERE ARE, BUT SO AGAIN, IT'S MORE INVOLVED THAN JUST LIGHTS.

UM, BUT WHAT WE CURRENTLY HAVE, WE'VE IDENTIFIED A POTENTIAL COST WITH THIS ALLEYWAY IMPROVEMENT OF LESS THAN 200,000.

I THINK IT'S $198,000 .

SO THERE IS NO WAY, YEAH, I MEAN $200,000 FOR LIGHTS AND PLANTERS, IT'S, IT'S MORE THAN JUST LIGHTS AND PLANTERS.

WELL, THAT'S ALL HE KEEPS SAYING IS LIGHTS AND PLANTERS.

IT'S NOT, HE JUST WENT THROUGH IT.

YOU'RE NOT LISTENING TO WHAT HE SAID.

IT'S MORE THAN JUST LIGHTS AND PLANTERS.

THE ALLEY'S ALREADY BEEN RESURFACED, SO THERE'S NO RESURFACING.

WE'VE GOT LIGHTS, PLANTERS, ENGINEERING COSTS TO PUT UP LIGHTS AND PLANTERS.

WE DON'T HAVE WATER THAT GOES TO THE PLANTERS THAT WE HAVE NOW A DUMPSTER ENCLOSURE, WHICH THAT'S GONNA BE THE BIGGEST COST.

$200,000.

198,000.

YEP.

THAT'S A GUESSTIMATE, RIGHT? YEAH.

I MEAN, IT COULD COME IN LUST, UH, ONCE WE BID IT OUT.

UH, I, I THINK MY SUGGESTION WOULD BE, SINCE THERE'S QUESTIONS AND AND UNCERTAINTY ABOUT IT.

'CAUSE I DON'T WANNA JUST SIT HERE AND VOTE TODAY AND KILL IT.

THIS HAS BEEN SOMETHING THAT'S BEEN LIKE SOME OF THESE OTHER PROJECTS THAT WE'VE GOT LIONS PARK, OTHERS THAT KEEPS GETTING KICKED.

BUT MAYBE A PRESENTATION WHERE YOU BRING IT AND CAN SHOW US SURE.

WHAT YOU'RE TALKING ABOUT.

IT'S GONNA ENTAIL WHAT IT'S GONNA HAVE.

AND I DON'T, I DON'T WANNA, I DON'T WANNA ARGUE WITH MR. SMITH 'CAUSE I'M NOT CERTAIN, BUT I WANNA SAY THAT ALLEY HAS NOT BEEN, NOT RESURFACED.

IF YOU'RE GONNA USE IT AS A WALKWAY, IT MIGHT'VE BEEN RESURFACED WHERE THEY DUG UP THE ALLEY AND PUT GAS LINES AND THEN THEY PUT NEW ASPHALT ON THE GAS LINE.

BUT I WOULD THINK WHAT YOU'RE TALKING ABOUT IS WALL TO WALL RESURFACE CORRECT IT ALL THE WAY DOWN.

YEAH.

SO IT'S A SMOOTH, SAFE SURFACE AND ALL THAT.

CORRECT.

BUT I'D LIKE TO SEE

[00:35:02]

SURE.

ABSOLUTELY.

I DON'T YEAH, ABSOLUTELY.

THAT IS WHAT I'M SAYING BECAUSE IT SOUNDS LIKE THERE MIGHT BE PEOPLE THAT WANT TO KILL IT AND I DON'T WANNA DO THAT.

YEAH, ABSOLUTELY.

WE CAN DEFINITELY COME BACK WITH A PRESENTATION TO SHOW YOU WHAT'S GONNA BE PROGRAMMED FOR THE ALLEY.

UM, GET AN OPINION OF PROBABLE COST IN FRONT OF YOU SO YOU CAN LOOK AT THE DIFFERENT LAWN ITEMS THAT MAKE UP THE TOTAL COST SO THAT YOU CAN SEE THAT IT'S NOT JUST BENCHES, PLANTERS AND LIGHTS.

AND THIS MIGHT BE, YOU KNOW, SOMETHING THAT, YOU KNOW, WE, WE LOOK AT MAYBE DOING AN ALLEY, UH, ONE ALLEY PER YEAR OR SOMETHING JUST SO THAT THE, YOU KNOW, THE THE COST, UH, ISN'T ASTRONOMICAL OUT OF ONE BUDGET.

YEAH, ABSOLUTELY.

YOU KNOW, WE'VE DISCUSSED REVITALIZING OUR ALLEYS, UH, OR SOME OF OUR ALLEYS IN WA FOR QUITE A LONG TIME.

RIGHT.

AND I THINK IT IS, UH, YOU KNOW, THE, THE WILL OF COUNSEL, UM, YOU KNOW, TO, TO DO THAT.

YEAH.

AND AT THE END OF THE DAY, IF THE PROJECT DOESN'T COME IN WITHIN AN ACCEPTABLE RANGE, UM, YOU ALL HAVE THE, THE POWER TO DECLINE THE PROJECT AND NOT MOVE FORWARD.

YEAH.

IT'S UNFORTUNATE THAT WE SPENT $15,000 TO DESIGN AND ENGINEER SOMETHING THAT'S NOT GONNA MOVE FORWARD.

BUT THAT'S NOT THE FIRST TIME WE'VE DONE THAT.

COULD I HAVE? YEAH.

WELL WE, THAT'S, THAT'S STATEMENT REALLY DOESN'T SIT WELL WITH ME.

IT'S NOT THE FIRST TIME THAT WE'VE WASTED MONEY.

WE'RE TRYING TO STOP WASTING MONEY.

AND THAT'S WHY THERE'S QUESTIONS.

I DON'T, I DON'T PERSONALLY APPRECIATE THE FACT THAT THIS ITEM WAS PRESENTED IN THIS MANNER OF IT JUST BEING $15,000 TO START THE PROCESS WHEN WE ALREADY KNEW WHAT AN ANTICIPATED POTENTIAL COST COULD BE.

THAT SHOULD HAVE BEEN INCLUDED WITH THE I ITSELF FOR, BECAUSE SOMEHOW WE, YOU ALREADY KNOW THAT IT'S GONNA BE ALMOST $200,000.

IT'S AN OPINION AND PROBABLE COST, JUST LIKE EVERY OTHER PROJECT THAT WE BRING FORWARD THROUGH THE BUDGETING PROCESS.

UM, WE DON'T KNOW UNTIL, BUT IT WASN'T PRESENTED THAT WAY.

IT WAS PRESENTED AS $15,000 AND THAT'S IT .

CORRECT.

THAT'S WHAT WE'RE ASKING FOR APPROVAL.

WE'RE NOT ASKING FOR APPROVAL FOR THE 200,000 YET.

RIGHT.

SO, SO WE'RE NOT, WE'RE NOT FULLY DISCLOSING ALL OF THE INFORMATION THAT WE ALREADY HAVE SO THAT THIS COUNCIL CAN MAKE A, AN INFORMED DECISION TO MOVE FORWARD.

AND THAT'S AN ISSUE.

WE ALREADY, YOU ALREADY KNOW THAT SOMEWHERE THE MATH HAS BEEN DONE THAT IT'S ALMOST $200,000 TO DO THIS PROJECT ON THIS ALLEY, BUT IT'S BEING PRESENTED AS WHAT'S $15,000 AND THAT'S IT.

AND WE ACTUALLY GOT THOSE SERVICES PRO BONO.

UH, TECHNICALLY VERY FEW CONSULTANTS WILL DO THE AMOUNT OF WORK THIS CONSULTANT DONE HAS DONE WITHOUT ACTUALLY GETTING INTO A PROFESSIONAL SERVICE AGREEMENT.

SO WE WOULDN'T HAVE KNOWN THIS HAD THEY NOT VENTURED OUT AND GIVEN US THAT FOR FREE PRETTY MUCH.

SO, UM, EXCUSE ME.

DOES THIS PROGRAM, AND I'M NOT TALKING ABOUT THIS ONE SPECIFIC ALLEY, BUT THE PROGRAM FOR DOWNTOWN DOES IT PRETTY MUCH HAVE THE BUY-IN OF THE DIFFERENT BUSINESS OWNERS THAT ARE IN THE TO THE TERRA ZONE? BECAUSE I'M GONNA ASK ONE OF MY FELLOW COUNCILMAN MR. SUITER, IF YOU DO IT TO JUST MAKE SURE EVERYBODY'S CLEAR, THIS TUR AND MONEY IS ACTUALLY COMING OUT OF THE PROPERTY TAXES THAT THOSE BUSINESS OWNERS PAY.

AND THAT'S WHAT THAT MONEY IS FOR, IS THAT ZONE.

AND FOR THAT MONEY CAN ONLY BE SPENT IN THAT ZONE.

SO IT'S NOT LIKE IT'S AVALOR TAX FROM AND FROM THE ENTIRE CITY'S AVALOR TAX PAYING FOR IT.

AND IT'S NOT COMING OUTTA SALES TAX, WHICH IS AFFECTING ALL THE OTHER CITY EXPENDITURES.

THIS MONEY IS COMING OUT OF TURS, WHICH COMES FROM THOSE BUSINESS OWNERS AND THE PROPERTY TAXES THAT THEY PAY.

AM I CORRECT ON THAT? YES, THAT'S CORRECT.

YES.

SO DO WE HAVE THE BUY-IN OF THE, THE PEOPLE THAT LIVE IN THAT TUR ON THAT ACTUALLY PAY THAT TAX? DID THEY WANT THIS FOR THE MOST PART? I KNOW EVERY, YOU HADN'T GONE AND, AND SURVEYED EVERY BUSINESS OWNER.

YEAH, I MEAN, THAT'S, THAT'S A BUTTZ ZONE GOES ALL THE WAY TO, TO 35.

I'M, I'M AWARE OF WHERE THE TUR ZONE IS, BUT I ALSO AM AWARE OF WHAT THE TUR MONEY IS FOR.

YEAH.

SO, AND THAT'S WHY THEY HAVE A TURS COMMISSION AND THE TUR COMMISSION VOTES ON THE THINGS.

CORRECT.

SO THAT WOULD BE THE PROCESS.

WE WENT THROUGH THE TURS COMMISSION.

A BOARD DID APPROVE THIS.

AND SO WE WOULDN'T, AND WE NEVER HAVE POLLED OR SURVEY EVERYT, UH, BUSINESS OWNER OR RESIDENT THAT PAYS INTO THE TOUR TO APPROVE A PROJECT.

WE JUST GO THROUGH THE TOURIST BOARD, WHICH IS REPRESENTATIVE OF THEIR CONSTITUENTS AND GO THROUGH SINCE THERE WAS A, AN ALLEY

[00:40:01]

THE MEMBERS ARE THE GROUPS THAT ARE REPRESENTED IN THAT ALLEY COMMITTEE.

YEAH.

WE HAVE, UH, SEVERAL REPRESENTATIVES FROM THE TS BOARD WHO ALSO ARE DOWNTOWN MERCHANT, UH, AND, UM, BUSINESS OWNERS AS WELL AS WPI WA STATUTE PARTNERSHIP INCORPORATED MEMBERS.

UM, AND THEN WE HAD, UH, ANOTHER DOWNTOWN MERCHANT REPRESENTATIVE AND STAFF THAT WERE PART OF THAT COMMITTEE MATTER.

MAYOR, IF I COULD, I'D LIKE TO MAKE A MOTION TO MOVE THIS TO A FUTURE COUNCIL MEETING WHERE THEY CAN GIVE A MORE COMPLETE DESCRIPTION OF EVERYTHING AND COSTS.

WILL YOU BE ABLE TO PROVIDE? YEAH, ABSOLUTELY.

YES, MA'AM.

OKAY.

NO DOUBT.

DO WE HAVE A, A DATE FOR THAT? SO PROBABLY BE BEST TO PUT IT OFF THE FIRST MEETING OF JANUARY.

SURE.

TO GIVE AMPLE TIME FOR STAFF TO, UM, BE ABLE TO GET THAT INFORMATION TOGETHER.

SO THAT'D BE JANUARY THE FIFTH.

UM, I DO WANNA SAY FROM MY 2 CENTS, YOU KNOW, IF, IF THE COUNCIL'S WILL IS TO REVITALIZE THE ALLEYS AND SO FORTH, I THINK THAT THIS IS A, IF IT IS YOUR WILL TO DO THIS, THEN A CONSULTANT NEEDS TO BE HIRED, UH, BECAUSE WE'RE NOT, AGAIN, WE DON'T HAVE ENGINEERS ON STAFF.

AND FOR $15,000, UM, AGAIN, I WAS AT THESE MEETINGS AND, UH, IT WAS DISCUSSED AT LENGTH AND, UM, THIS, THIS COMPANY HAS DONE SEVERAL OF THESE TYPES OF PROJECTS IN OTHER CITIES.

AND FOR THE SIZE AND SCOPE OF THIS PROJECT, IT IS THE ONLY ONE THAT WE COULD VET OUT AND FIND THAT WOULD BE, BE WILLING TO DO THIS PROJECT.

AND SO IF IT IS THE WILL TO GO FORWARD OF THE COUNCIL AND, AND DO THE PROJECT TO THIS NATURE, I THINK WE DO DO NEED TO HIRE A CONSULTANT.

THAT'S MY 2 CENTS.

OKAY.

THANK YOU CHIEF.

I'LL SECOND MR. WRIGHT'S MOTION.

OKAY.

WE HAVE A MOTION ON THE FLOOR TO, UH, MOVE THIS ITEM TO THE JANUARY 5TH, 2026 COUNCIL MEETING.

AND WE HAVE A SECOND.

ALL IN FAVOR? RAISE YOUR RIGHT HAND.

MOTION CARRIES.

THANK YOU, COUNSEL.

THANK YOU.

THANK YOU.

THAT, THAT TAKES US

[7. Public Hearing on a request by David Williams, for an Amendment to Ordinance No. 3583, to allow for reduced fire lane, paving, screening, landscaping, and sidewalk requirements within an approved Specific Use Permit (SUP) for Batch Plant and Outside Storage uses (Rinker Materials), located at 1220 Solon Road (Property ID 140094) - Owner: J & G Concrete Operations LLC (ZDC-154-2025) ]

SUP FOR BATCH PLANT AND OUTSIDE STORAGE USES RINER MATERIALS LOCATED AT 1220.

SALON ROAD.

OWNER IS J AND G CONCRETE OPERATIONS, LLC TRENTON.

THANK YOU.

UH, THIS IS FOR TO AMEND AN EXISTING SPECIFIC USE PERMIT, UH, BACK IN 2024, UM, AT THIS LOCATION, 1220 STOLEN ROAD, A SPECIFIC USE PERMIT, UH, WAS ONCE AGAIN AMENDED, UH, TO ALLOW FOR THE CONTINUAL USE OF, UH, CONCRETE BATCH PLANT, BUT ALSO TO ALLOW FOR OUTSIDE STORAGE USES AS PART OF THAT PROCESS.

UM, THE ORIGINAL SITE PLAN THAT SUP EXPANSION WAS TO ADD AN ADDITIONAL BUILDING, UH, PROVIDE LANDSCAPING SIDEWALKS ENHANCE THE SITE, UM, FROM WHAT IT IS TODAY.

UM, DURING THEIR PROCESS, AFTER THE SUP WAS APPROVED, UH, THEY WENT THROUGH, UM, A REVIEW, AN IN-DEPTH REVIEW OF THE SITE AND CAME BACK AND, UM, IT WAS DETERMINED THAT SOME OF THE THINGS THAT WERE DESIGNED ON THE SITE PLAN THAT WAS ORIGINALLY APPROVED, UH, WOULD NO, WOULDN'T BE FEASIBLE FOR THE SITE.

UM, HERE'S THE, HERE'S THE EXISTING APPROVED SUP UH, SITE PLAN THAT WAS APPROVED LAST YEAR.

UM, AS YOU CAN SEE, UH, YOU HAD A FIRE LANE THAT WENT AROUND THE ENTIRE SITE, UH, EXXON AND MARSHALL AND ON SO ON.

UM, ADDITIONALLY THERE WAS LANDSCAPING ON THE INSIDE OF THE FENCE RIGHT HERE.

UM, WITH THIS, THEY ALSO PROPOSE, UM, FIRE LANES COMING DOWN.

UH, THIS SITE DID MEET ALL FIRE CODE REQUIREMENTS.

UM, THERE IS AN EXISTING STRUCTURE ON THE SITE.

UH, THE EXISTING STRUCTURE, UM, CURRENTLY DOES MEET OUR, OUR FIRE STANDARDS, UM, UH, PER THE PREVIOUS, WHEN IT WAS ORIGINALLY ADOPTED

[00:45:01]

UM, THERE'S QUITE A FEW THINGS THAT THEY WERE REQUESTING, BUT WORK, THEY WORKED WITH STAFF.

UM, WE, WE'VE GONE BACK AND FORTH WITH 'EM.

THEY WORKED WITH THE FIRE MARSHAL.

UM, ORIGINALLY THEY WERE PROPOSING THIS ALL TO BE ASPHALT.

THEY HAVE NOW REQUESTED THAT TO BE CONCRETE TO MEET OUR CODE REQUIREMENTS, UH, THAT THE FIRE LINE WILL BE, UM, CONCRETE.

SO THE ORIGINAL REQUEST HAD ABOUT SIX DIFFERENT, ABOUT SIX TO EIGHT DIFFERENT, UH, VARIANCES.

UM, NOW THEY ARE REQUESTING ONLY TWO VARIANCES.

AND I'LL GO AHEAD AND EXPLAIN WHAT THOSE TWO VARIANCES ARE.

UH, ONE VARIANCE WAS THE INSIDE OF THE DEVELOPMENT WHERE THESE, UH, LAND WHERE THE LANDSCAPING WAS PROPOSED FOR THE INSIDE OF THE FENCE.

UH, THEY WANTED TO GO AHEAD AND REMOVE THAT.

THEY DIDN'T FIND THERE WOULD BE ANY BENEFIT.

IT WOULD BE DIFFICULT TO SEE ANY OF THE LANDSCAPING.

UM, WHEN THIS WENT BEFORE PLANE ZONING, COMMISSION, PLANE ZONING COMMISSION ALSO AGREED THAT THEY WERE FINE WITH THAT LANDSCAPING THAT WAS INSIDE THE INTERIOR LOT TO BE REMOVED.

UH, ONE OF THE ISSUES WITH HAVING THAT LANDSCAPING WITH HEAVY MACHINERY, EVERYTHING THAT WAS GOING ON, IT WOULD BE HARD TO KEEP THOSE, KEEP THAT LANDSCAPING ALIVE.

UM, AND IT WOULD, THEY WOULD JUST BE CONTINUOUSLY REPLANTING IT, UH, DUE TO THE MACHINERY AND EVERYTHING ELSE THAT WAS GOING ON INSIDE THE SITE.

THE OTHER VARIANCE WOULD BE TO REMOVE OR CHANGE WOULD BE TO REMOVE THIS CONCRETE, UM, DRIVE RIGHT HERE AROUND THE EXISTING STRUCTURE.

WHEN THIS WENT BEFORE THE PLAN ZONING COMMISSION, UH, THE PLAN ZONING COMMISSION DID RECOMMEND DENIAL.

UM, WE DID RECEIVE ONE LETTER OF OPPOSITION AND I CAN ANSWER ANY QUESTIONS AT THIS TIME.

THANK YOU.

TRENTON.

WHAT IS, UH, UH, YOUR RECOMMENDATION, UH, AT THE TIME? YOU KNOW, WHEN, WHEN STAFF REVIEWS AN SUP, UH, WE HAVE AN SUP THAT WAS BROUGHT BEFORE THAT WAS ALREADY ADOPTED.

UM, THE SP BEFORE WE FEEL WAS A BETTER SUP.

UM, THIS PROVIDED ADDITIONAL FIRE LANE ACCESS AS IT REQUIRED.

NO, WE HAD LANDSCAPING.

UM, AT, AT THE TIME IT WAS RECOMMENDING RECOMMENDATION OF DENIAL.

UM, WITH ALL THESE OTHER CHANGES, I MEAN, WE WOULD FEEL IMPROVEMENTS ARE THAT THEY ARE MAKING WHERE IT'S CONCRETE INSTEAD OF ASPHALT.

UM, THAT THEY ARE PROVIDING THE FIRE LANE TO, TO EXTEND PAST THE NEW BUILDING.

UM, OTHER ASSETS, OTHER FACETS OF THE PROPERTY.

THEY ARE, UM, DOING SIDEWALKS ALONG SOLAND AND MARSHALL ROAD, WHICH BEFORE THEY WERE REQUESTING NOT TO.

I, I THINK THOSE HELP MAKE US FEEL A LOT BETTER ABOUT THE PROPOSED REQUEST OF WHAT WAS ORIGINALLY REQUESTED.

THANK YOU.

WE AT THE FIRE MARSHAL UP HERE.

GOOD EVENING.

HOW ARE YOU? I'M GOOD.

HOW ARE YOU? GOOD.

DO YOU HAVE ANY ISSUES WITH, UH, WHAT'S PRESENTED HERE? UH, FROM A FIRE STANDPOINT, NOT FROM WHAT'S PRE PRESENTED, SO WHAT THEY'VE PROVIDED ON.

CAN I WALK OVER HERE AND SHOW YOU? SURE.

OKAY.

SO WHAT THEY'VE PROVIDED WITH THE NEW BUILDING, WHICH IS THE ONLY THING THAT'S ENFORCEABLE FOR ME IS THE FIRE LANE HERE.

SO THAT BUILDING IS SPRINKLED, WHICH IS REQUIRED.

THE HOSE LAY REQUIREMENT BEING SPRINKLED IS 200 FEET FROM THE FIRE LINE.

I CAN GET TO 200 FEET FROM ANYWHERE ON HERE.

THERE'S A FIRE HYDRANT WITHIN THEIR CONNECTION FOR THE SPRINKLER SYSTEM THAT'S WITHIN A HUNDRED FEET, I'VE GOT TWO POINTS OF ACCESS IN AND OUT OF THAT STRUCTURE, WHICH IS REQUIRED.

SO FOR THE NEW STRUCTURE THAT'S BEING BUILT, 100% THEY MAY FIRE WITH.

OKAY.

THANK YOU.

CAN WE GET THE APPLICANT UP, COUNSEL, DO YOU HAVE ANY QUESTIONS OF THEM? UH, JUST ONE, BECAUSE I WENT OUT AND WALKED THE SITE WITH MR. WILLIAMS AND APPARENTLY LISTENING TO BRENT NOW AND HE SEEMS OKAY WITH IT.

'CAUSE MY BIGGEST QUESTION WAS GONNA BE WE KNOW WHAT THE WEIGHT OF ONE OF THE FIRE TRUCK FIRE TRUCKS IS, EVEN THOUGH THIS IS A CONCRETE PLANT THAT'S DOING CONCRETE.

AND I HADN'T SEEN A WHOLE LOT OF CONCRETE BURN, BUT THE, THEY SHOWED ME A COUPLE OF THEIR, THEIR FORKLIFTS THAT WHEN THEY LIFT UP A PIECE OF THAT CONCRETE WEIGH TWICE WHAT A FIRE ONE OF THOSE FIRE TRUCKS WEIGHS.

AND THAT HOW LONG Y'ALL BEEN THERE? WE'VE BEEN AT THE LOCATION 15, 15 YEARS AND 15 YEARS.

SO THAT SURFACE THAT'S THERE EXISTING MM-HMM .

HAS NOT BEEN A PROBLEM WITH THAT HEAVY EQUIPMENT

[00:50:01]

WEIGHT OF A, THAT WAS MY ONLY QUESTION THAT I HAD HAD FOR IT ORIGINALLY.

YES, SIR.

YES, SIR.

WEIGHT OF A FIRE TRUCK IS 85,000 POUNDS.

UM, OUR FORKLIFTS WEIGH 87,000 POUNDS EMPTY.

UM, 75% OF THE CAPACITY OF THOSE FORKLIFTS.

THEY WEIGH 155,000 POUNDS AND THEY'RE OPERATING DAY IN AND DAY OUT AROUND THE EXISTING BUILDING.

OKAY.

ANYBODY ELSE HAVE ANYTHING? NO.

THANK YOU VERY MUCH.

THIS IS A PUBLIC HEARING.

IF YOU'D LIKE TO SPEAK FOR OR AGAINST THIS ITEM, PLEASE COME UP.

SEEING NONE, I'LL CLOSE THE PUBLIC HEARING.

THAT BRINGS US TO ITEM

[8.Consider proposed Ordinance approving ZDC-154-2025]

CONSIDER PROPOSED ORDINANCE APPROVING ZDC 1 5 4 20 25.

I'D RATHER SOMEBODY ELSE READ IT.

MADAM MAYOR, I MOVE TO APPROVE ZDC 1 54 DASH 2025 AN SUP AMENDMENT REQUEST FOR ORDINANCE NUMBER 35 83 PER THE CONDITIONS OF THE STAFF REPORT AND AUTHORIZE THE INTERIM CITY MANAGER AND OR MAYOR TO EXECUTE ALL DOCUMENTS.

DO WE HAVE A SECOND? SECOND.

ALL IN FAVOR? RAISE YOUR RIGHT HAND.

MOTION CARRIES.

THANK YOU.

THANK Y'ALL.

THANK YOU.

THAT BRINGS

[9. Public Hearing on a request by Brian Burks, for a Replat of Lots 5 & 6 of the Leo Hightower Lots addition to create Lots 5A & 6A of the Leo Hightower Lots addition, 2 residential lots, being 1.194 acres, located at 139 Lakeshore Drive, (Property ID 174097) – Owner: William Larry Burks and John Brian Burks (SUB-155-2025)]

OWNER WILLIAM LARRY BURS AND JOHN BRIAN BURS.

THIS IS SUB 1 55 DASH 2025.

TRENTON.

THANK YOU.

THIS IS, ONCE AGAIN, THE PROPERTY IS LOCATED AT 1 39 AND 1 41 LAKE SHORE DRIVE.

UM, I KNOW LAST TIME WE HAD ONE OF THESE, I SAID IT'S RARE.

UM, BUT HERE WE ARE AGAIN.

SO WHAT THIS IS, IS THIS IS A TWO EXISTING PLATTED LOTS.

UM, ONE OF THE ISSUES THEY HAVE IS THAT THERE'S AN EXISTING STRUCTURE THAT CROSSES THE, THE THE LOT LINE.

WHAT THEY'RE REQUESTING TO DO IS TO MOVE THAT LOT LINE.

UH, SO THAT STRUCTURE IS NOW ON IS IS NOW ON THE PROPER LOT THAT IT BELONGS TO AND ALSO ANOTHER, UM, DUE TO THEM HAVING TO REPL AND GO THROUGH THIS PROCESS.

UM, ONE OF THE, AT THE TIME THIS WAS ORIGINALLY DEVELOPED, UH, THE HOUSE ON YOUR RIGHT HAND SIDE WAS ORIGINALLY DEVELOPED AND IT DOES NOT NEED THE FRONT YARD SETBACKS.

SO ANOTHER REASON FOR THIS REQUEST IS THAT THIS, UH, BE PERMITTED, THIS PLAT BE PERMITTED TO ALLOW, ONCE AGAIN, ITS EXISTING STRUCTURE TO BE A SETBACK WHERE IT IS, UM, DUE TO NOT MEETING CURRENT SUBDIVISION REGULATIONS.